Payroll Analyst-Tax

Basic Purpose

The payroll analyst is responsible for the testing of updates, modifications, and enhancements to the payroll functionality of the human resources information technology applications; extraction, maintenance, and reconciliation of payroll data for the completion of payroll tax filings, tax payments and regulatory reports; daily maintenance of payroll adjustments, and processing the biweekly payroll.

• Updates the Time and Labor system as needed, processes the biweekly payroll, including running all audit reports and resolving any errors.
• Creates the direct deposit file, the child support file and the positive pay file, uploads all files to the bank through the Wells Fargo portal.
• Creates and prints all live checks and advices requiring special handling.
• Calculates all federal, state and local tax payments, ensuring timely and accurate payments are made through the Wells Fargo portal; balances all wages and taxes on a biweekly basis.
• Reviews and reconciles payroll tax data and completes assigned payroll tax filings.
• Extracts and analyzes data to respond to internal and external requests and to complete regulatory filings and reports; provides payroll report training to other payroll employees.
• Researches and analyzes payroll issues and assists in the development of payroll policies and procedures; updates payroll documentation and provides guidance to other staff as necessary.
• Acts as a liaison to accounting, treasury and payroll customers to coordinate activities and resolve issues; researches payroll bank account and payable reconciliation items and works with general accounting to clear outstanding items and coordinate escheatment activities.
• Maintains, modifies or enhances existing systems and applications to meet changing requirements, ensuring payroll systems and applications are current and in compliance.
• Monitors payroll and tax filing requirements and recommends solutions to support payroll goals and projects.
• Analyzes and identifies system data to provide information to meet the customer/user requirements or to complete regulatory reports.
• Develops and manages project plans for assigned projects; effectively reviews and prioritizes projects and resources.
• Performs responsibilities as directed within determined time frames and with a high degree of accuracy.
• Establishes and maintains effective work relationships within the department and the company.
• Maintains the professional competence, knowledge and skills necessary to effectively complete responsibilities; enhances job knowledge and abilities by taking personal responsibility for professional development and training.
• Maintains sensitive and confidential company information.
• Ensures all compliance aspects of the position are known and followed; understands and complies with all policies, codes and regulations applicable to position and company.
• Performs related duties as assigned.

Education and Work Experience

• Bachelor’s degree in Business/Accounting or a related field from an accredited school and six or more years of related experience with five years of experience in multi‑state payroll administration or human resources information systems.
• Candidates who do not possess a bachelor’s degree must have a minimum of ten years of related work experience with five years of experience in multi‑state payroll administration or human resources information systems.

Specialized Knowledge and Skills

• Demonstrated skills and knowledge of accounting to reconcile and balance payroll and tax accounts; develop payroll accounting processes and complete payroll tax filings.
• Analytical, problem‑solving, decision‑making, and identifying key causes and workable solutions skills.
• Proficiency in creating spreadsheets and databases and extracting information from the human resources/payroll, time entry and general ledger systems.
• Excellent communication, attention to detail, customer service, and organization skills; able to multi‑task and work in both a team oriented environment and independently.

Equipment and Applications

PCs, word processing, spreadsheet and database software.

Work Environment and Physical Demands

General office…