Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK

The Accounts Payable Clerk is responsible for supporting the dealership's accounting and administrative operations by accurately processing vendor invoices, maintaining accounts payable records, reconciling statements, and ensuring payments are processed in a timely manner. This position works closely with dealership management, accounting, parts, service, sales, and vendors to maintain accurate financial records and resolve invoice and payment discrepancies.

The Accounts Payable Clerk will handle a variety of accounting and administrative duties associated with the day-to-day operations of a powersports dealership. The ideal candidate is organized, detail-oriented, dependable, professional, and able to maintain confidentiality while working with financial information.

This position reports to the Office Manager, Controller, or other designated accounting supervisor.

• Position: Accounts Payable Clerk
• Location: Reno, Nevada
• Employment Type: Full-Time
• Classification: Non-Exempt
• Pay Range: $18.00 – $28.00 per hour DOE
• Schedule: Monday - Friday 7:30am - 4:00pm
• Benefits: Medical, Dental and Vision, 401K Plan

The stated pay range represents the anticipated range for this position. Actual compensation may vary based on qualifications, experience, skills, and other lawful business considerations.

• High school diploma or equivalent preferred.
• Previous accounts payable, bookkeeping, accounting, or office administration experience preferred.
• Working knowledge of Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Professional and dependable.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of financial and business information.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work effectively with vendors, customers, and dealership employees.
• Ability to identify discrepancies and follow through to resolution.
• Ability to work independently while contributing positively to a team environment.

• Previous accounts payable or general accounting experience preferred.
• Experience processing invoices and vendor statements preferred.
• Experience with electronic payment systems and accounting software preferred.

• Receive, review, code, and process vendor invoices in a timely and accurate manner.
• Match invoices with purchase orders, receiving documents, and other supporting documentation when applicable.
• Verify invoice amounts, vendor information, tax, freight, discounts, and payment terms for accuracy.
• Enter invoices and related information into the dealership management or accounting system.
• Maintain accurate accounts payable records and vendor files.
• Maintain and update vendor lists.
• Review vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues.
• Communicate with vendors regarding invoices, account balances, payment status, and discrepancies.
• Prepare accounts payable batches, check runs, ACH payments, or other approved payment transactions.
• Obtain appropriate approvals before processing payments.
• Maintain documentation supporting all payments and accounting transactions.
• Monitor accounts payable aging and assist with ensuring invoices are paid according to approved payment terms.
• Respond to vendor inquiries in a professional and timely manner.
• Assist with month-end and year-end accounts payable procedures.
• Reconcile accounts payable records to the general ledger as assigned.
• Assist with collecting and maintaining vendor W-9s and other required vendor documentation.
• Assist with 1099 preparation and related year-end reporting as assigned.
• Review and maintain accurate vendor contact and payment information.
• Protect confidential financial, banking, payroll, customer, and vendor information.
• Assist with researching payment discrepancies and unapplied or unidentified transactions.
• Process credits, refunds, debit memos, and other vendor adjustments as assigned.
• Assist with manufacturer,…