Accounts Payable Clerk

Accounts Payable Role

Katie Weigel with Robert Half Finance and accounting is recruiting to fill an Accounts Payable role for a growing, Reno based medical practice. The person in this role will be responsible for performing the weekly and month-end accounts payable check runs. They will also code invoices to the appropriate budgeted general ledger accounts, manage vendor relationships, including new vendor setup, maintenance of vendor records, and resolution of vendor inquiries and statement discrepancies.

Additionally, they will maintain the W-9 database to ensure the year-end 1099 process is accurate. The role involves downloading cash activity from the bank into Quick Books through the automatic bank link, working with inventory systems to ensure activity is processed into Quick Books accurately and timely, and performing and modernizing the patient and insurance refund process. They will also coordinate with the external payroll team on all payroll and PTO issues, participate in the monthly reconciliation of inventory counts, serve as backup for preparing and processing bank deposits, including travel to the bank as needed, complete monthly Sales & Use Tax reporting, complete quarterly employee census reporting and submit the file to the retirement planning team, complete the Nevada quarterly worksite report, file the annual Unclaimed Property report with the State for all companies, complete the annual 1099 statement process and distribute statements to vendors, verify the annual W-2 employee statements to ensure their accuracy, and coordinate with the external benefits team to ensure employee benefits are accurately maintained in the payroll system.

They will also complete special projects as assigned. The company offers a strong medical/benefits package and competitive compensation. They are seeking 2 years of AP experience, and ideally some experience with Quick Books. This is a full time, on site position in Reno.