Administrative Assistant

Gray Mar Environmental Services continues to expand its national footprint while remaining firmly grounded in the values that define who we are. We live by Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family
-a commitment we proudly call RISE through Caring
.

We specialize in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response. Through comprehensive and sustainable solutions, we help our clients and the communities we serve manage risk, maintain compliance, and protect the environment.
Safety is our top priority
, and we take pride in our highly skilled, dedicated team that works together to get the job done safely—every time.

At Gray Mar, every employee is seen, heard, and valued, not as a number, but as a member of our family. Our culture supports continuous learning, professional development, and long-term career growth. We offer a robust benefits package that includes wellness programs, a 401(k) with company match, spending account options, and comprehensive medical, dental, and vision coverage. We also provide company-paid life and disability coverage (long and short-term), ensuring our employees are supported both in and out of the field.

Inclusion at Gray Mar is not just an initiative, it is fundamental to how we innovate and grow. We draw strength from diverse experiences and perspectives and foster an inclusive environment where every voice matters. As we continue to grow nationwide, we remain committed to delivering exceptional service to our customers while building a workplace where people feel safe, supported, and proud to belong.

The Administrative Assistant will assist the Branch Executive Administrator to coordinate the work assignments and scheduling of field projects. Reporting to the General Manager, the Administrative Assistant will also help with planning, scheduling workers, equipment, and waste disposal.

• Assist with Billing functions for the branch.
• Assist with weekly Payroll, ensuring all hourly staff submit their timecards accurately and on time each week.
• Support the office’s key Waste
  
  LINQ activities including creating, printing, and reconciling manifests
• Assist with Inventory management and supply ordering for the branch
• May assist with other administrative activities as needed, and perform additional duties and responsibilities as assigned.
• Perform other related duties as assigned.

• Strong work ethic with a safety-first mindset.
• Ability to work independently or part of a team while managing multiple tasks and deadlines.
• Excellent written and oral skills.
• Strong problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks.
• Excellent time management and proven to meet deadlines.
• Proficient computer skills with multiple programs such as Excel, Word, SharePoint, Email, Adobe etc.
• Good attitude and be a team player.

• High school diploma, GED, or equivalent required.
• Bachelor's degree preferred.
• At least 6 months of Administrative or related experience.
• Comprehensive health benefits coverage after 60 days of full-time employment.
• 401(k) with possible yearly company match.
• Company paid STD, LTD, and life insurance.
• Company paid time off and holidays.
• Career path programs and ongoing company paid training.
• Family culture with positive and safe work environments

Disclaimer:
This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of Gray Mar Environmental Services, LLC.

Gray Mar Environmental Services, LLC is an Equal Opportunity Employer. Employment opportunities at Gray Mar are based on one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, victims of a QAOV and those with a family member who is a victim of a QAOV, national origin, age, veteran status, disability, genetic information, or any other characteristics protected by law.