Administrative Assistant

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

We are seeking an Administrative Support Specialist to provide moderately complex administrative and clerical support to management, ensuring efficient scheduling, travel arrangements, and documentation across the department.

• Provide moderately complex administrative and clerical support to management.
• Manage schedules, appointments, travel, meetings, and conference calls.
• Coordinate interdepartmental activities in the absence of the assigned manager.
• Support all efforts to simplify and enhance the customer experience.
• Prepare, maintain, and process confidential information and correspondence including memos, reports, and proposals with a high degree of accuracy and timeliness.
• Copy and distribute correspondence appropriately.
• Maintain accurate files and records.
• Produce moderately complex reports, graphs, and charts.
• Coordinate travel arrangements for management.
• Prepare and coordinate on/off‑site meetings and events, including hotel arrangements, catering, and audio/visual needs.
• Operate office equipment including fax and copy machine; troubleshoot minor repairs and maintenance.
• Maintain calendar and appointment scheduling for assigned management.
• Sort and distribute incoming mail.
• Execute special or continuous research and moderately complex data analysis when required.
• Perform liaison functions when appropriate.
• Perform additional duties as requested by the supervisor.

• Read, write, speak, and understand English.
• Maintain confidentiality of information.
• Prioritize and organize effectively.
• Type with speed and accuracy.
• Use 10‑key adding machine.
• Use a personal computer and software applications (e.g., word processing, spreadsheet).
• Operate office equipment (computer, telephone, copier, fax, calculator, stapler).
• Basic mathematics.
• General office procedures.
• Assigned business unit’s policies and practices.

High School Diploma or equivalent. College coursework in business or a related field, or equivalent work experience, is desired.

Administrative/Secretarial work experience – 3 years.

• Office environment, moderate noise levels.
• Ability to lift up to 25 lbs.
• Ability to reach with hands and arms, bend, talk and hear, and read and use a computer.
• Ability to work while seated for prolonged periods of time.

We are an Equal Opportunity Employer, including job seekers with disabilities and veterans.

A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.