Administrative Assistant

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

• Provide moderately complex administrative and clerical support to management, including scheduling, appointments, travel arrangements, meetings, and conference calls.
• Coordinate interdepartmental activities in the absence of the assigned manager to support smooth operation of the system or department.
• Prepare, maintain, and process confidential information and correspondence (memos, reports, proposals) with a high degree of accuracy and timeliness.
• Copy and distribute correspondence appropriately and maintain accurate files and records.
• Produce moderately complex reports, graphs, and charts.
• Coordinate travel arrangements for management.
• Prepare and coordinate on/off‑site meetings and events, including hotel arrangements, catering, audio/visual needs, etc.
• Operate office equipment (fax, copier, computer), troubleshoot minor repairs and maintenance.
• Maintain calendar and appointment scheduling for assigned management.
• Sort and distribute incoming mail.
• Execute special or continuous research and moderately complex data analysis.
• Perform liaison function when appropriate.
• Perform other duties as requested by supervisor.

• Read, write, speak, and understand English.
• Maintain confidentiality of information.
• Prioritize and organize effectively.
• Type with speed and accuracy.
• Use 10‑key adding machine.
• Use personal computer and software applications (word processing, spreadsheet, etc.).
• Use and manipulate office equipment (computer, telephone, copier, fax, calculator, stapler).
• Basic mathematics.
• General office procedures.
• Assigned business unit policies and practices.

High School Diploma or equivalent. College coursework in Business or related field, or equivalent work experience desired.

• Administrative/Secretarial work experience – 3 years.

• Office environment with moderate noise levels.
• Ability to lift up to 25 lbs.
• Ability to reach with hands and arms, to bend, to talk and hear, and to read and use a computer.
• Ability to work while seated for prolonged periods of time.

Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans.