HiWay 40 & Sage Street - Administrative Assistant

Responsibilities

• Front Desk Operations & General Office Support
  • Greet and assist walk‑in visitors, residents, and applicants in a welcoming manner.
  • Answer and direct phone calls and respond to inquiries accurately.
  • Open, sort, and distribute incoming mail.
  • Maintain an organized, clean reception area, break room, and common spaces.
  • Order, distribute, and track office supplies; maintain adequate stock levels.
  • Maintain maintenance contracts for office equipment and coordinate repairs.
  • Perform snow removal from walkways, entryways and parking areas with Maintenance Technician.
• Tenant Services & Property Administration
  • Process rental applications, complete lease packets and required documentation.
  • Conduct pre‑move‑in checklists to ensure units are ready.
  • Calculate rent, process certifications, recertifications and maintain accurate records.
  • Collect and record rent payments and enter data into property management software.
  • Maintain organized tenant and property files in compliance with regulations.
  • Assist Community Administrator with special projects and other property tasks.
• Administrative & Clerical Support to the Community Administrator
  • Prepare, copy, fax, email and distribute correspondence and documents.
  • Create and maintain spreadsheets, reports, and other administrative records.
  • Coordinate meeting logistics: ordering meals, setting up spaces, and managing vendor arrangements.
  • Track program supply expenditures and report on supply needs.
  • Perform other administrative duties as assigned.
• Professional Development
  • Pursue opportunities to strengthen technical and interpersonal skills.
  • Attend staff meetings, training sessions, and complete required certifications.

• High school diploma or equivalent required.
• One year apartment management experience preferred; knowledge of Fair Housing Laws and Nevada landlord/tenant rights strongly preferred.
• Certified Occupancy Professional, CMH designation, and/or tax credit certification preferred.
• Proficiency with computers, data entry using Excel and Word Processing.
• Strong communication skills: oral, written, and telephone.
• Record‑keeping, mathematical, and organizational skills.
• CPR/First Aid certification required within 30 days of employment.

• Teamwork skills
• Verbal and written communication skills
• Computer skills
• Typing minimum 40 wpm
• Organizational skills and attention to detail
• Analytical and decision‑making ability

• Lift and move up to 25 pounds.
• Physically able to manage weight distribution of office supplies.
• Climb stairs as needed.
• Stand, walk, bend, stoop, sit frequently; kneel occasionally.

Location: HiWay 40 and Sage Street Village housing sites.

Pay Range: USD $23.68 – $23.68 / hr.