Accounts Payable​/office Manager; Part-time

Position: Accounts Payable/office Manager (Part-time)
Are you looking to join a company where your organization, ownership, and attention to detail truly make an impact? Apply here today!

The Accounts Payable / Office Administrator - US Division plays a critical role in supporting daily office operations, financial processes, and administrative coordination across multiple U.S. locations. This position partners closely with Finance, HR, and operational teams to ensure seamless execution of accounts payable, vendor management, reporting, and office functions. This is a highly visible role that requires strong attention to detail, the ability to manage competing priorities, and a proactive, solutions-oriented mindset in a fast-paced, multi-site environment.

Responsibilities

+ Manage incoming and outgoing mail, courier services, phone lines, and shared administrative inboxes to ensure smooth daily office communication and logistics.

+ Coordinate office supplies, repairs, maintenance, and day-to-day office operations to keep facilities functioning efficiently.

+ Maintain accurate contact lists for US employees and key business partners to support effective communication and coordination.

+ Administer organized electronic and physical filing systems to ensure records are accessible, accurate, and compliant.

+ Develop, document, and maintain standard operating procedures (SOPs) for administrative functions to promote consistency and efficiency.

+ Maintain Emergency Response Plans for the Reno office and ensure they remain up to date and accessible.

+ Coordinate administrative activities with other offices to align processes and share best practices.

+ Administer facilities and office operations across US locations such as Nevada, Alaska, and South Dakota to support a multi-site portfolio.

+ Perform full-cycle accounts payable for the US Division, from invoice receipt through payment completion.

+ Receive, review, code, route, and process invoices for approval in accordance with established policies and controls.

+ Work within accounting and expense systems such as JDE, DSAC, Docusphere, and Concur to process transactions accurately.

+ Manage vendor onboarding and maintain complete and accurate vendor records.

+ Serve as the primary point of contact for vendors and contractors, resolving inquiries and coordinating payment-related matters.

+ Retrieve invoices from vendor portals and ensure timely processing to meet payment deadlines.

+ Coordinate payment preparation and release with the Finance team to support accurate and timely disbursements.

+ Review employee expense reports and process reimbursements in line with company policies.

+ Prepare and process annual 1099s for contractors and ensure compliance with reporting requirements.

+ Assist with month-end accounting reconciliations and variance analysis to support accurate financial reporting.

+ Prepare supporting schedules for monthly and quarterly reporting, ensuring data integrity and completeness.

+ Monitor and reconcile bank accounts to maintain accurate cash records.

+ Prepare quarterly cash calls for US Exploration and support related financial planning activities.

+ Assist with salary, benefits, and general and administrative (G&A) budget preparation and tracking.

+ Track regulatory and financial reporting requirements, including ESTMA-related obligations, and support compliance efforts.

+ Provide tax and financial data to Accounting and Corporate Finance as requested to support audits, filings, and internal reporting.

+ Oversee land payments, reclamation bonds, leases, vendor contracts, consultant agreements, and registered agent filings to ensure obligations are met on time.

+ Assist with annual land payments for claims and private ground to maintain good standing on land-related assets.

+ Maintain business registrations and required state, county, and municipal licenses for US operations.

+ Compile and submit monthly workforce data to support HR and corporate reporting.

+ Respond to administrative and data requests from Corporate HR and US employees in a timely and professional manner.

+ Maintain confidential employee records in accordance with company policies and applicable requirements.

+ Support compliance with…