Project Administrative Assistant

About Us

We are a multidisciplinary electrical firm with the in‑house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

The Project Administrative Assistant (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). The role includes tracking daily paperwork, timecards, field daily reports and other various forms using Microsoft Excel and other Microsoft programs.

• Project management & multi‑departmental clerical support (document printing, scanning, copying, label printing, wire label printing, CX packet printing).
• Ensure that timesheets are processed in a timely and error‑free manner.
• Handle new hire orientations and paperwork.
• Process ROF and live checks.
• Process and submit expense reimbursements.
• Gather and submit market recovery documentation to project coordinator.
• Send OFCI equipment delivery reports to GCs.
• Send field daily reports to GCs.
• Order office supplies.
• Plan lunches.
• Assist with document printing, scanning, copying and label printing.
• Assist with CX packet printing.
• Assist with wire label printing.

• HS Degree or equivalent.
• Ability to work in a fast‑paced electrical contracting environment.
• Must be proficient in MS Office Suite.
• Bluebeam Revu experience preferred.
• Vista Viewpoint experience preferred.
• Ability to work well independently and in a team environment.
• Must be able to communicate effectively in written and verbal format.
• Ability to multitask.

The physical demands described here are representative of those that must be met by a Project Admin to successfully perform the essential functions of this job.

The PA is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Mostly office‑based. Typical working hours for the PA may vary. Generally Monday–Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work.

Direct reports:
None.

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, veteran status, or any other protected class in any part of the hiring process. Equal Opportunity Employer / Veterans / Disabled.