Administrative Assistant; Reno, NV

Essential Duties and Responsibilities

Other duties may be assigned.

• You will be the front desk face of the company
• Answer phones; copy, scan, fax and file documents; greet and direct visitors; maintain professional appearance and cleanliness of the office
• Provide office support for Regional Manager, Sales and Operations
• Assist Operations Manager with scheduling technicians. Call clients to coordinate start times
• Order and pick up parts from distributors when necessary
• Prepare and submit RMAs
• Receive parts in accounting software and close out POs
• Set up jobs in warehouse. This involves staging and may involve heavy lifting

• Assist in maintaining accounting functions including accounts receivable, accounts payable, and assist with job costing
• Open work orders and assemble billing statements to submit to accounting when work order is complete
• Maintain accounting records and compile reports from the database/server
• Invoice customers

Minimum requirements:

• Candidate must have 2+ years of construction office experience.

• Proficiency with using Microsoft Office, Adobe PDF
• Ability to manage multiple programs simultaneously
• Strong written and oral presentation skills
• Proven ability to work both collaboratively and autonomously

• Proficiency with using SAGE 100 Contractor data program & D-Tools