Administrative Assistant - Provost Office

Job Overview

Administrative Assistant 3, Provost Office, University of Nevada, Reno. The role serves as the primary contact for HR issues related to hourly and temporary employees, supports financial functions including procurement card verifications, spend authorizations, expense reports, related reporting, and general administrative support while directly managing student employees.

• Initiate accounting transactions in Workday.
• Coordinate travel and associated spend authorizations and expense reports.
• Initiate payroll accounting adjustments.
• Plan, coordinate, and oversee payroll/personnel processes for 200+ student employees, including recruitment, orientation, new hires, and daily HR transactions.
• Support Provost’s Office special events and projects.
• Provide day‑to‑day management and supervision of Pennington Student Achievement Center student workers.

• High school graduation or equivalent education.
• At least three (3) years of progressively responsible relevant work experience, including experience in one or more of the following: maintenance of complex records and files; public/customer relations (explaining policies, regulations, and requirements); preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms; and assisting staff and management with projects.
• Alternatively, one (1) year of experience as an Administrative Assistant II in Nevada State service.
• Alternatively, an equivalent combination of education and experience as described above.

• Proficiency in Microsoft Office, including Excel, Word, Teams, and Outlook.

Monday through Friday, 8:00am to 5:00pm (subject to change based on organizational needs).

Grade
27 (Entry, Step
01: $22.13 per hour). Salary placement above Step
01 is determined by recruitment, qualifications, internal equity, and budgets.

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS).
• Health insurance options, including dental and vision coverage.
• Life insurance.
• Generous annual and sick leave.
• Annual or semester membership at the E.L.Wiegand Fitness Center, with family membership options.
• Access to an employee assistance program (EAP) for counseling and advising services.
• Participation in the Staff Employees’ Council (SEC) for employee forums.

The University of Nevada, Reno is committed to providing a workplace and learning environment free of discrimination on the basis of a person’s age (40 or older), disability, gender (including pregnancy‑related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.