Executive Assistant - Libraries

Overview

The University of Nevada, Reno (UNR) Libraries are seeking an Executive Assistant to the Dean to provide advanced administrative and operational support within a dynamic academic environment. The Executive Assistant to the Dean serves as the primary administrative contact for the Office of the Dean and supports library leadership, faculty affairs, and division-wide initiatives. The role requires exceptional organizational and interpersonal skills, sound judgment, discretion, and the ability to independently manage multiple priorities in a fast-paced setting.

• Executive Support (Primary Focus) – Serve as the first point of contact for the Dean’s Office; manage a complex calendar, schedule meetings, coordinate logistics, arrange travel, prepare and compose correspondence, reports, presentations, and announcements; research and respond to inquiries and sensitive issues with independent judgment; coordinate and support meetings with agendas, materials, and follow-up actions; gather and analyze information to support decision-making and strategic initiatives;
  
  track assignments and ensure timely follow-up on behalf of the Dean.
• Administrative & Operational Support – Coordinate professional staff searches; provide meeting support for leadership and faculty groups (Libraries Managers’ Meetings and Faculty Meetings); assist with grant proposal development, submission, and budget tracking in collaboration with Principal Investigators and Sponsored Projects; support events, including planning and logistics; serve as a point of contact for external stakeholders; provide backup support for administrative office operations.
• Faculty Affairs Coordination – Coordinate promotion, tenure, and evaluation processes for academic faculty within the Libraries; liaison with campus offices (Office of the Provost and Human Resources); develop and distribute timelines, guidelines, and supporting documentation for faculty review and tenure processes; maintain official records and provide guidance on policies and procedures related to promotion, tenure, and evaluation.

• Required: Graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience including overseeing administrative office activities, maintaining complex records, and coordinating administrative communication; or one (1) year of experience as an Administrative Assistant IV in Nevada State service with relevant duties; or an equivalent combination of education and experience.
• Preferred: Experience supporting executive leadership; experience in higher education or public sector environments; familiarity with faculty affairs processes, grants administration, or institutional policies; strong skills in Microsoft Office (Excel, Word, PowerPoint); demonstrated ability to manage complex schedules and competing priorities.

Typical work schedule is Monday through Friday from 8:00am–5:00pm, with potential changes based on organizational needs. Occasional evening or event-related work and minimal travel may be required. Compensation is described in the Classified Compensation schedules (Grade 31).

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity or expression, genetic information, national origin, race, color, or religion. For more information, see the university’s nondiscrimination statements and Title IX information in the posting.

Posting is open until filled. Background checks, credential verification, and reference checks may be conducted as part of the hiring process. Some information is provided here for reference only and may be updated in accordance with university policies.