Administrative Assistant - TRIO Upward Bound and Upward Bound Math Science

Administrative Assistant 3 – TRIO Upward Bound Programs

The University of Nevada, Reno is seeking an Administrative Assistant 3 to support the federally funded TRIO Upward Bound and Upward Bound Math‑Science (UB/UBMS) programs. This position is contingent upon funding and does not provide layoff rights.

• Fiscal Administration & Grant Support
  • Monitor departmental budgets, expenditures, and account balances.
  • Process purchase orders, supplier invoices, journals, budget revisions, and accounting adjustments.
  • Coordinate travel authorizations, reimbursements, and expense reporting.
  • Assist with budget development, projections, and financial reporting.
• Human Resources Administration
  • Support hiring managers with recruitment and onboarding.
  • Process personnel transactions including hires, rehires, and separations.
  • Train and supervise student employees or support staff as assigned.
  • Serve as primary point of contact for department operations; coordinate calendars, meetings, events, and communications.
  • Maintain confidential records and documentation.
• TRIO Program Administration
  • Respond to inquiries from students, families, schools, and community partners.
  • Assist with Annual Performance Reports, continuation reports, grant proposals, and federal reporting requirements.
  • Coordinate data collection and record maintenance for compliance, audits, and program evaluation.
  • Maintain knowledge of TRIO regulations and program requirements.
  • Assist with program events, conferences, workshops, and student activities.

• Graduation from high school or equivalent education.
• Three (3) years of progressively responsible relevant work experience in at least one of the following areas:
  • Maintenance of complex records and files.
  • Public/customer relations, explaining detailed policies and regulations.
  • Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms.
  • Assisting staff and management with projects and activities.
• One (1) year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.

• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Higher Education, Accounting, Human Resources, or a related field.
• Relevant experience as described above.

Monday through Friday, 8:00am – 5:00pm (subject to change based on organizational needs).

Grade 27 in classified service. Salary placement is determined by qualifications, internal equity, and budget. Step placement and potential acceleration are approved by Human Resources under the Nevada Administrative Code.

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS).
• Health insurance options, including dental and vision.
• Life insurance.
• Generous annual and sick leave.
• Employee wellness and counseling services.

The University of Nevada, Reno is committed to providing a workplace and learning environment free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity, genetic information, national origin, race, color, or religion.