Administrative Assistant – Military Science​/ROTC

University Of Nevada, Reno

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for the College of Liberal Arts. This position will report to the Military Science/Army ROTC department. This position serves as a primary administrative point of contact for students, parents, faculty, cadre, university offices, federal military personnel, and external partners. Screens and responds to inquiries, determines appropriate routing or action, explains department and university procedures, and ensures issues are elevated to the appropriate cadre or university office when required.

This position also provides administrative support related to ROTC student participation, academic coordination, course support, enrollment-related documentation, grade verification, transcript and degree verification, registrar coordination, academic advisor coordination, and student record maintenance. The Administrative Assistant 3 will coordinate administrative support for ROTC events, classes, ceremonies, recruiting events, training events, and official visits.

Job duties include:

• Workday transactions and purchasing actions
• Budget management, invoice processing, supply procurement, and vendor coordination
• Records management and student privacy compliance
• University property accountability
• Coordination of IT, facilities, parking, equipment, and access requests
• Department correspondence, communications, and administrative tracking
• Office continuity, records retention, and document destruction procedures

Essential Qualifications

• This position requires graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms;
  
  and assisting staff and management with projects and activities; OR
• One year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit:
Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• Health insurance options including dental and vision
  - Health Insurance
• Life insurance, generous annual and sick leave
  - Classified Benefits
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness Center
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

For more information about the Classified Staff Grant-In-Aid Benefit, please visit:
Classi fied Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit:
Classified Employee Family Opportunity Program