Office Manager​/Receptionist

Job Title: Office Manager / Receptionist

Location: Boys & Girls Club Truckee Meadows – Reno, NV 89512

Position Type: Full Time

Salary: $40,000.00 – $45,000.00

As the Boys & Girls Club of Truckee Meadows celebrates its 50th Anniversary of serving our community, we are looking for a mission-driven professional to join our Administration team. The Office Manager / Receptionist oversees daily office operations to ensure a smooth, efficient, and professional workplace environment. This position supports senior leadership by managing administrative functions, coordinating logistics, maintaining supplies and equipment, and ensuring that office systems and resources operate effectively.

Mission: To enable all young people, especially those who need us most, to reach their full potential as caring, productive, responsible citizens.

• Oversee daily office functions to maintain an organized, clean, and professional work environment.
• Provide clerical support to Administration staff.
• Order, stock, and track office supplies, snack and coffee station items, and equipment, ensuring cost-effectiveness and timeliness.
• Serve as the primary contact for office vendors and copier provider.
• Coordinate repairs, maintenance, and office moves in collaboration with facilities or IT.
• Manage all conference room reservations, meeting setups, and general office scheduling logistics.

• Arrange all travel as requested, including flights, lodging, and transportation.
• Assist with planning and logistics for meetings and other staff events.
• Coordinate catering, manage conference room setups, and technology needs for on-site meetings.

• Serve as the first point of contact for internal and external inquiries; greet and assist visitors.
• Handle all incoming correspondence, including calls, mail, and emails, and route accordingly.
• Coordinate internal and external communications, including scheduling meetings and preparing materials.
• Communicate office-wide updates and reminders clearly and consistently.
• Support organizational communication by maintaining internal directories, office calendars, and bulletin board.

• Process company credit card reconciliation for senior leadership.
• Submit eReqs and process expense reports related to office operations.

• Attend administrative/leadership meetings and process minutes; assist with other staff meetings and events as needed.
• Maintain administrative documentation for Board members.
• Support special projects and administrative initiatives as assigned.
• Coordinate staff meetings, celebrations, and trainings to foster team culture and alignment.
• Foster a positive, professional, and solutions-oriented work culture.

All BGCTM employees are expected to help maintain the safety of members and staff and ensure an optimal club experience for all.

• Excellent written and verbal communication skills, able to communicate effectively with a diverse population, and represent BGCTM professionally to the community.
• Customer service skills and the ability to maintain a positive, professional demeanor at all times is required.
• Excellent organizational and time management skills, and attention to detail.
• Able to produce and provide reports in a timely manner.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Proficient with Microsoft Office Suite or similar software and general office technology.
• Extensive knowledge of office administration, clerical procedures and recordkeeping systems.

• High School Diploma or GED required.
• Bachelor’s degree strongly preferred.
• Minimum of five years of related experience strongly preferred.

• Must be able to perform duties which require walking, talking, hearing, standing, sitting, and/or bending for long periods of time. May occasionally be…