Corporate Executive Assistant

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Part Time Administration Reno, NV, US

The Executive Assistant assists with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, and taking and transcribing minutes, as needed), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), assisting with special projects as assigned by the Chief Executives or other members of the Senior Management Team, and providing administrative support, as needed.

The individual in this role will exhibit professionalism and proficiency, managing issues and projects both internally and externally on behalf of the Chief Executives. The individual in this role must be capable of following through on numerous details of multiple assignments simultaneously, using good judgment and critical thinking skills, providing excellent customer service, follow up and positive problem-solving capabilities. The person in this role will need to be flexible to accommodate changing priorities and responsibilities.

This position involves management of confidential and proprietary information. The incumbent must demonstrate tact, discretion, and thoughtfulness at all times.

The Executive Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to SEMSA. The Executive Assistant demonstrates the ability to work independently and uses good judgment in completing the duties of this position. They produce high-quality, detailed, and accurate reports and correspondence.

• Five years’ experience supporting a person or department as an Administrative Assistant required.
• Any equivalent combination of education and experience which provides the necessary knowledge, skills, and abilities to perform the functions of the position may be considered.
• Experience in a role requiring proficiency in Microsoft Office Suite and strong verbal and written communication skills.
• Experience in healthcare environment desired.
• Excellent interpersonal skills and be able to maintain a high degree of rapport and interact professionally with managers, co‑workers, employees, consultants, attorneys, and the public at large.
• Must be able to always maintain strict confidentiality.
• Must be able to be flexible and adjust priorities and responsibilities accordingly.
• Demonstrated strong analytical/problem solving skills, written and verbal communication skills, interpersonal communication skills, attention to detail and the ability to multi-task required.
• Communicate effectively in a professional, clear, concise manner, both orally and in writing.
• The applicant must be proficient in the use of grammar, punctuation, spelling, business correspondence, and medical terminology.
• Display initiative and set priorities and frequently adapt to change.
• Must be a self-starter requiring little oversight;
  Ability to work independently.

• Maintain Chief Executives Calendars and communications.
• Coordinate and schedule SEMSA Board monthly meetings as directed by the SEMSA Chairman of the Board.
• Participate in compiling the data/document collection for company accreditations and RFPs.
• Provide administrative support services, including but not limited to, drafting correspondence, scheduling appointments, and maintaining official files/records.
• Run the requested meetings, ensure participants have the agenda one day prior to the meeting, test the computer to ensure the virtual meeting does not have technology issues at least 10 minutes before the meeting. Take meeting minutes for each meeting where minutes are requested by Management. These minutes need to be maintained on the shared company drive and shared with appropriate leadership.
• Understand the organization and operation of SEMSA and appropriate outside agencies as necessary to…