Administrative Assistant - Upward Bound

Job Description

The University of Nevada, Reno (UNR) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the federally funded TRIO Upward Bound (UB) and Upward Bound Math and Science (UBMS) programs. This position is contingent upon funding and does not provide layoff rights. The programs assist first-generation and income-eligible students in preparing for and succeeding in higher education. The role ensures the smooth day-to-day operations of the UB/UBMS programs and compliance with university, state, federal, and Department of Education regulations.

• Manage the fiscal and administrative operations of four federally funded TRIO Upward Bound grants.
• Coordinate business operations, human resources administration, purchasing, travel, payroll, and financial transactions.
• Monitor grant budgets, analyze fiscal data, and provide recommendations to program leadership to support informed financial and operational decisions.
• Maintain enterprise data management systems and ensure the accuracy and integrity of program records and reporting.
• Prepare and coordinate required federal, state, and institutional reports, including statistical and grant compliance reporting.
• Develop, implement, and continuously improve administrative procedures and business processes to enhance program efficiency.
• Ensure compliance with University policies, federal grant requirements, and U.S. Department of Education regulations.
• Collaborate with program leadership, campus partners, and external stakeholders to support the successful administration of the TRIO programs.

• Essential
  
  Qualifications:
  
  Graduation from high school or equivalent education with four (4) years of progressively responsible relevant work experience in administrative support, secretarial duties, communications, supervision, information research, or an equivalent combination of education and experience as described above.
• Or one (1) year of experience as an Administrative Assistant III in Nevada State service.
• Or an equivalent combination of education and experience as described above.
• This position requires a valid driver’s license and experience with Microsoft Office Suite (advanced Excel, Word, Outlook, Teams).
• Preferred Qualifications:
  
  Bachelor’s degree in business and/or personnel management.

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends as needed. This is subject to change based on organizational needs. Compensation is assigned to Grade 29; salary placement is based on the Nevada Administrative Code and the candidate’s qualifications and internal equity. Details are available in the Classified Compensation schedules.

UNR offers benefits including health insurance options, retirement plans, paid leave, and other employee programs. The university is committed to providing a diverse and inclusive workplace.

The University of Nevada, Reno is an equal opportunity employer and does not discriminate on the basis of age, disability, gender, race, religion, or other protected characteristics. Reasonable accommodations for applicants with disabilities are available upon request: please contact Human Resources at jobs.

Posting is open until filled. A background check may be conducted on selected candidates. Completion of academic credential verification may be required. Applicants may be asked to demonstrate ability to perform job-related tasks. For driving positions, a valid driver’s license is required at the time of employment and as a condition of continued employment.