Billing Clerk

Job Title:

Billing Clerk

Job Description

The Billing Clerk is responsible for overseeing the billing process from inception to completion, ensuring accurate customer quotes, timely invoicing, and maintaining updated customer records. This role involves verifying charges, preparing invoices and credit memos, and delivering them to customers via mail or email. The clerk also calculates amounts owed, updates billing systems, and supports financial operations through efficient document management and customer service.

Effective coordination with other departments and keen attention to detail are crucial to facilitate smooth billing cycles and enhance customer satisfaction.

Responsibilities

+ Manage the billing process, ensuring accuracy and timeliness.

+ Verify charges and prepare invoices and credit memos for customers.

+ Deliver invoices via mail or email.

+ Calculate amounts owed and update billing systems accordingly.

+ Support financial operations through document management and customer service.

+ Coordinate with other departments to ensure smooth billing cycles.

+ Maintain up-to-date customer records and resolve billing-related inquiries.

Essential Skills

+ Proficient in data entry, specifically inputting detailed and accurate shipment quote information.

+ Strong attention to detail, ensuring every aspect of a shipment is included in quotes.

+ Experience in logistics, invoicing, and medical billing.

+ Competence in transportation quoting and customer service.

+ Knowledge of accounts receivable and billing collections.

+ Proficiency in Microsoft Office, particularly email communication.

Additional

Skills & Qualifications

+ High School diploma or GED equivalent.

+ Efficient in the use of MS Office, particularly email.

+ One year of business billing experience is beneficial.

+ Experience in the transportation or logistics industry is a plus.

Work Environment

The role is based in an office environment with a team of approximately 13 members. The office is set up in a cubicle format. The dress code is casual, excluding workout wear. The position requires on-site presence with a training shift from 8:00 AM to 4:30 PM. Shifts may vary between the operating hours of 7:00 AM to 6:00 PM and will be discussed during the interview process.

Job Type & Location

This is a Contract to Hire position based out of Reno, NV.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Reno,NV.

Final date to receive applications

This position is anticipated to close on Aug 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic…