WebCollege Office Assistant (Part-Time Letter of Appointment

Position: Web College Office Assistant (Part-Time Letter of Appointment)
Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at  or human resources.

Job Description TMCC’s Web College is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director's direction, you'll help keep the department running smoothly — supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you're organized, dependable, and enjoy working in a collaborative academic environment, we'd love to hear from you.

Minimum Qualifications:

High school diploma or equivalent2 years of administrative, clerical, or office support experience

Proficiency with Microsoft Office and Google Workspace Strong written and verbal communication skills

Excellent organizational skills, accuracy, and attention to detail

Ability to manage multiple priorities and meet deadlines

Demonstrated customer service skills and professionalism

Ability to work both independently and as part of a team

Preferred Qualifications:

Experience with Workday or other enterprise software

Familiarity with Canvas or other learning management systems

Experience with purchasing or procurement processes

Experience in budgets and financial tracking spreadsheets

Bilingual in English and Spanish

Essential Duties and Responsibilities:

Provide administrative support to the Director and Web College staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics

Serve as a point of contact for departmental inquiries via phone, email, and in person

Coordinate daily office operations and help develop and maintain procedures that support efficient workflow

Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting

Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures

Monitor departmental budgets and maintain expenditure tracking reports

Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines

Assist with planning faculty professional development workshops, training sessions, and special events

Maintain confidentiality of sensitive information and handle departmental records with sound judgment

Perform other duties as assigned

Knowledge, Skills, and Abilities:

Knowledge of general office administration and business procedures

Proficiency in Microsoft Office, particularly Excel, and Google Workspace Ability to interpret and follow administrative policies and procedures

Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors

Ability to establish priorities, meet deadlines, and adapt to changing needs

Physical Requirements:

Ability to sit, stand, and walk for extended periods

Frequent use of computers and office equipment

Ability to lift and carry up to 25 pounds

Compensation &

Schedule:

This is a part-time, hourly position paying $20-$21 an hour, generally 19 hours per week. The schedule may vary based on departmental needs.

New to teaching?

We can help! Our Departments strive to connect available courses with instructors’ unique expertise, and can often provide teaching materials. We also host an annual Orientation for Part-Time Faculty, as well as professional development workshops on teaching. We value instructors with varied experience, from working professionals to retirees. Come help us to teach and train tomorrow’s graduates!

Benefits Part-Time Faculty can attend a paid Orientation, receive paid professional development training, receive tuition reimbursement through Grant-in-Aid, and receive longevity payments based on years of service. Part-time Faculty are not eligible for health benefits unless they meet specific workload requirements per semester. Those who meet the eligibility criteria can…