Secretary, Administrative​/Clerical

Position Purpose

This position provides proficient clerical/secretarial administrative support in a professional and quality manner to a department or unit. Under the direction of a department manager, incumbent shall provide service of the highest quality to optimize our patient's healthcare experience.

Duties include answering telephones, taking messages, monitoring department supply inventory and usage, ordering of replacement items as needed and distributing faxes and mail. This position is also responsible for data entry and maintaining an effective filing system. Critical duties include, but are not limited to, managing calendar(s), interacting with internal and external customers, taking minutes of meetings and posting them, prompt delivery of reports and mail to department staff, performance of special projects and assignments, and overseeing the smooth operation of the secretarial functions within the department while maintaining a professional, and customer friendly demeanor.

Expected characteristics of this position include, but are not limited to, the ability to organize workload and work independently. Prioritize all tasks in such a way that the needs of staff and clients are met in a timely fashion. This position does not provide patient care.

Education:

Must have working-level knowledge of the English language, including reading, writing and speaking English. Preference will be given to applicants who have earned a high school diploma.

Experience:

Three (3) years general clerical experience or two (2) years secretarial experience.

License(s):
None

Certification(s):
None

Computer / Typing:
Professional. Must be proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel and Word. Must have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.