Administrative Assistant 4 - Graduate Medical Education; GME

Job Description

Job Description The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Graduate Medical Education (GME) programs at the School of Medicine. This position does not provide layoff rights and is contingent upon funding. This position provides administrative support for one or more Graduate Medical Education (GME) programs and works closely with program leadership, residents, fellows, and faculty to ensure successful program operations.

The position offers a diverse and rewarding range of responsibilities, including program coordination, recruitment, accreditation and compliance, database management, event planning, communications, and process improvement. Serving as a key resource to trainees and faculty, this role helps create an organized, supportive, and successful training environment while ensuring programs meet ACGME, institutional, state, and board requirements. If you enjoy building relationships, coordinating multiple priorities, and making a meaningful contribution to medical education, this position offers an opportunity to make a difference.

Ensures compliance with ACGME, institutional, state, and board requirements. Maintains residency databases and records; tracks rotations, evaluations, work hours, licenses, scholarly activities, and credentialing; and submits required documentation and data to accrediting and board organizations. Coordinates Clinical Competency Committee and Program Evaluation Committee meetings, maintains meeting records, supports trainee completion and licensure documentation, and serves as a liaison with internal and external partners.

Other duties as assigned.

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources;
• One (1) year of experience as an Administrative Assistant III in Nevada State service;
• An equivalent combination of education and experience as described above.

• Candidates with experience in Microsoft Suite (Excel, Word, Teams), and Workday are encouraged to apply.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Grade Grade 29 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit:
Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator

The Perks of PERS Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Health insurance options including dental and vision
- Health Insurance Life insurance, generous annual and sick leave
- Classified Benefits

E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.

SEC Classified Staff…