Home Health Assistant Business Office Manager

Home Health Assistant Business Office Manager #1510

Full-time position.

• Benefits starting as early as 30 days after start date
• Employee Discounts on travel, resorts, car rentals, Columbia and so much more!
• Employee Hardship Fund
• Employee Stock Program (ESOP)
• Employee Wellness. Family first culture
• Paid Time Off for a Personal Day of your choosing
• Financial Planning through Unum
• Free Counseling Sessions through Unum
• Training and educational Assistance
• 401k Retirement Savings Plan
• Employee Stock Ownership Plan
• Flexible Spending Accounts
• Life, Accident, & Disability Insurance
• Paid Holidays
• Continuing Education Credits are paid for – we offer online and in-person education
• Discounts with AT&T Wireless, National and Enterprise car rentals
• Discounted tickets to a variety of events (Disney Land, Disney World, Universal Studios, Sea World, Local Concert/Sporting Events, Hotels/Resorts, etc.)

• Paid sick leave and vacation time – eligible employees start accruing time on their first day of employment
• Identity Theft Protection
• Employee Assistance Program
• Employee Hardship Fund
• Floating Personal Holiday – use it on your birthday or any other day of the year!

• Acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments
• Acts on behalf of the Eden VSO Senior Leadership Team upon request
• Organizes, develops, and maintains business office systems per Eden Health and VSO requirements
• Facilitates Agency staff recruitment by establishing Agency processes per Eden Health and VSO requirements
• Facilitates Marketing and Promotional needs by establishing Agency processes per Eden Health and VSO requirements
• Develops and oversees processes to guarantee accurate records are maintained per Eden Health and VSO requirements including, but not limited to, the following:
  • Human Resources Activities, including Personnel Files
  • Staff Education
  • Staff Recruitment
  • Marketing and Promotional Requests Accounts Payable
  • Bank Deposits
• Communicates with VSO regarding policies, requirements, and problem-solving of business office matters as needed
• Oversees medical and office supply ordering. Develops processes for efficient and cost-effective ordering. Works with vendors such as Medline to arrange for new user and remedial training as necessary
• Oversee building and equipment maintenance, establishes and maintains an ongoing, positive working relationship with vendors
• Supervises and trains staff performing the Assistant Business Office Manager functions
• Receives payment for patient’s private pay or co-pay payments per VSO policy
• Makes timely bank deposits and sends information per cash policy
• Prepares accounts payable for timely computer transmittal to Vancouver Service Office (VSO) in accordance with established processes
• Supervises timely submission of payroll from time clock to VSO, including:
  • Prints and distributes time reports for department supervisors’ review and approval
  • Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals
  • Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports
  • Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO
• Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files
• Maintains petty cash account, reconcile account, and request replenishment as needed
• Coordinates vendor contracts, in conjunction with Business Operations Manager
• Copies records, policies, and other pertinent documents, and distributes copies per VSO request
• Once Essential Functions have been completed, may be assigned additional tasks as necessary
• Maintains records of county/city/business licensure and requests renewals as appropriate in coordination with the VSO Legal Department and Operations Manager

• High school diploma or equivalent required
• Two to three years administrative experience
• General clerical, data entry and excellent organizational skills
• Healthcare experience preferred. Medical terminology desired
• EHR medical record documentation experience preferred
• Able to communicate effectively in English verbally and in writing
• Working knowledge of computer software programs
• Valid driver’s license and reliable transportation
• Able to pass criminal background check and national sex offender clearance