Design Manager; Mechanical Engineer Background

This Statement of Work defines the effort required to support the U.S. Department of
Veterans Affairs, Construction and Facilities Management site Project Managers of various
nationwide seismic mitigation projects. The Contractor shall effectively administer, manage, and
perform the duties and responsibilities of a Design Manager as defined in the SOW. Contractor
personnel shall perform coordination of design phases of complex, and at times, extremely large
construction projects; coordination may be with executives, private entities, contractors, and state
and local representatives. Contractor personnel ensures completion of design work and participates
in planning the phases to prevent disruption and minimize overall costs. The contract is to be
performed at the Seismic Project Site, Regional Office, or Third-Party location (including remote
telework) approved by the Contracting Officer's Representative (COR) and the applicable site
Project Manager (PM). This Task Order will not include any Inherently Government Functions, as
this is not an advisory and assistance task order.

List of Tasks :

Following is a representative list of the types of tasks the Contractor will be
required to perform in the areas of Design Management for each assigned Seismic Project. These
duties include but are not limited to the following and will be performed to the extent necessary
depending on the work assignment. The Design Manager will not work as a designer of record.

1. Manage assigned design projects consistent with the planning and design goals and
standards of VA, as established in the project management plan (PMP); ensure that capital
project management processes enable the completion of projects on time and within budget;
and assist the PM in developing, implementing, and maintaining the PMP as it relates to the
project design phase.

2. Coordinate with and assist the Project Development Team (PDT) to establish a well-defined
project scope that reflects the input of appropriate departments to optimize program and
space efficiency, flexibility, and life cycle cost.

3. Comprehensive knowledge and experience in the use of Project Management standards,
and systems to ensure completion of design projects on time and within budget, and the
ability to modify or alter standard procedure to meet crucial deadlines.

4. Work with the PM and the applicable Seismic Project's Contracting Officer (i.e., not the
Contacting Officer (CO) of this task order) in procuring the best qualified Architect/Engineer
(AE) to be the designer of record (DOR), within project cost and time parameters; and
establish the need for additional consultant studies and services required during the planning
and design phase to ensure quality design deliverables. The Design Manager may assist in
drafting AE procurement documents, but is not authorized to sign or approve them, nor can
they participate in the Technical Evaluation Board.

5. Oversee the day-to-day performance of the DOR and related consultants to ensure quality
design within the contract cost and schedule; manage the conduct of design reviews;
participate in cross functional and departmental meetings to ensure business and functional
needs are achieved with design; and ensure overall coordination of the design phases of
Projects.

6. Provide input for the development and implementation of design and construction standards
to ensure projects are executed at appropriate levels of quality, are compatible with VA
sustainability plans, and are effectively commissioned prior to occupancy.

7. Develop and implement systems to monitor project design against budget authorization, and
project schedules; and help the PDT ensure that design deliverables meet established
quality control standards. This includes identifying variances and working with project
management staff to develop and implement plans to correct ineffective design processes
and products.

8. Lead a timely decision-making process to ensure all outstanding design issues are resolved;
act as a solution consultant to engineers, architects, and other outside consultants; and seek
to improve cost effectiveness related to the facility design process.

9. Review contracts, scopes of work, specifications, plans and pertinent jurisdictional codes to
ensure that project design milestones and deliverable dates are being met while providing
contract compliant, cost-effective facilities. Works with the PM and the Seismic project's
Contracting Officer in ensuring continued quality deliverables from DOR through the
construction, activation, and post-occupancy phases; supports the PM in coordinating with
the DOR and CFM's Consulting Support Services in matters related to the technical aspects
of the design.

10. Coordinate value engineering alternatives, constructability reviews, and redesign
recommendations; and partner with clients, consultants, and other personnel on design
decisions in support of the PM and the PMP.

11. Ensure effective and appropriate communication and customer service; determine short and
long-term…