Assistant Controller @ Business & Finance

ACCOUNTING MANAGER / ASSISTANT CONTROLLER SUMMARY

Under the general supervision of the Controller, the Assistant Controller plans, coordinates and supervises multiple areas of the accounting function including potential accounting, accounts payable, student activity funds, payroll, grants accounting, and property control divisions of the Office of Business and Financial Services to support district-wide and external accounting functions. Responsible for financial reporting to include assistance in the preparation of the Annual Comprehensive Financial Report (ACFR), preparation of financial statements for the Other Post-Employment Benefits (OPEB) Trust, preparation, or review of quarterly financial statements for various funds, reporting for various other government agencies, and requests for public information.

Performs financial analysis and maintenance of the general ledger, accounts payable, fixed assets systems, and student activity funds ledgers. Performs related work as required.

• Maintains the general ledger, accounts payable, fixed assets and student activity funds computerized accounting systems with the assistance of the Information Technology Department. Ensures proper procedures are used in utilizing the system and that system data and output is accurate. Designs reports in order to access information from the system; and is responsible for the timely interfacing of the payroll, accounts payable and general ledger systems.
• Assists in the preparation of the District's Annual Comprehensive Financial Report (ACFR), to include coordinating with various staff, preparing audit schedules and work papers, organizing, and assembling the final document, and serving as the main liaison with external auditors during the annual audit. Works with the external auditors to evaluate whether the spending of federal, state, and local funds is done in compliance with governing regulations, statutes, and other documents.
  
  Submits the necessary documentation to obtain the GFOA Certificate of Achievement in Excellence in Financial Reporting.
• Performs the same functions in the preceding paragraph for the Other Post-Employment Benefits (OPEB) financial statements. Coordinates and is the technical expert for the Other Post-Employment Benefits (OPEB) program and serves as the staff liaison to the OPEB Committee.
• Must stay current on pronouncements from the Governmental Accounting Standards Board (GASB) to inform colleagues of upcoming GASB pronouncements. Responsible for developing plans and procedures to implement GASB pronouncements.
• Supervises and directs the timely and accurate preparation of monthly or quarterly financial statements.
• Prepares miscellaneous reports for other agencies and community members. These include legal requirements and requests from other state and county government agencies, as well as requests for public information from members of the community.
• Supervises staff and directs the district-wide operation of accounts receivable/cash deposits, accounts payable, student activity funds, payroll, grants accounting, and property control divisions by establishing accounting procedures, training staff, evaluating work performed and directing the work of the Accounts Payable Supervisor, Staff Accountants and SAF Technicians. Provides guidance and assistance in conducting District policies and functions in these areas.
• Assists schools and departments in understanding and maintaining their records by providing formal and informal training, using the budget reports and by accessing the computerized accounting systems. Designs and updates financial forms and provides training so schools and departments can process transactions efficiently while complying with financial requirements.
• Responsible for the management of daily cash flow and investments, debt service payments, bonds, and other high level accounting matters. Assists with planned bond sales by providing necessary financial reporting information needed for the bond sale documents.
• Reviews payroll reports, including W-2's, monthly and quarterly reports, and tax and related deposits for accuracy and completeness. Assists the Payroll Manager with the implementation of compensation and benefits changes into the payroll system necessitated by new collective bargaining agreements and changes to federal and state law. Also reviews 1099's filed annually.
• Provide guidance and assistance in conducting County policies and procedures regarding billing and receivables and financial activities.
• Develops, documents, implements, reviews, and maintains section goals, objectives, policies, and procedures. These include policies, procedures, work instructions, and manuals. Develops, implements, and maintains departmental internal control documents to comply with the Governmental Accounting Standards Board, generally accepted accounting practices, congressional standards, and other standard setting bodies.
• Administers the District purchasing card and benefit reserve…