Administrative Services Officer

administrative services officer 3

*** this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible***

the aging and disability services division (adsd) is currently recruiting for an administrative services officer 3 in reno, nevada. This recruitment may be used to fill current and future vacancies as they occur in the following program: fiscal. This position supervises and monitors multiple aging and disability services division (adsd) budgets and ensures accurate fiscal information and reports are produced in a timely manner.

This position is responsible for developing biennial state budget requests, preparing monthly operating statements, bets, and caseload reporting for multiple programs. The aso 3 provides fiscal guidance to division management, ensures compliance with applicable laws and regulations, and maintains strict confidentiality when handling sensitive documents and information. Adsd fosters a positive, inclusive, and diverse work environment that values innovation, teamwork, and collaboration.

The mission of adsd is to empower individuals and their support systems by providing resources for disabilities and aging - connecting nevadans to services and improving their quality of life.

administrative services officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; information technology; buildings and grounds maintenance; facilities management and construction;

food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and five years of professional experience including two years of responsibility for two or more major business operations such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, information technology, or facilities maintenance and construction; and three years of experience formulating, developing and analyzing agency budgets;

and fiscal management, one year of which was equivalent to an administrative services officer ii in nevada state service; or an equivalent combination of education and experience as described above.

formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

work collaboratively with representatives of other state agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.

oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.

oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and state regulations.

identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project…