Birth Certificate Processor

This position is Sunday - Thursday from 8:00 AM - 4:30 PM

Position

Purpose:

A Birth Certificate Processor collects birth and prenatal information from mothers, physicians, and patient's medical records to prepare an accurate and timely birth certificate with or without a Declaration of Paternity. It is the responsibility of the Birth Certificate staff to assist unwed families in establishing paternity by obtaining a legal Declaration of Paternity so that the father may be recognized on the State-issued birth certificate.

In the case of a fetal death, a death certificate is prepared and filed to the state by the Birth Certificate Processor; this is carried out by collaborating with community Obstetrics Providers and Mortuaries to file the death certificate in a timely manner. The Birth Certificate Processor will file Affidavits of Correction on the family's behalf to help mitigate errors appearing on the official birth certificate.

We also file birth certificates in the cases of adoption and Surrogacy by validating court orders and facilitating other relevant paperwork to ensure these instances are carried out in a legal and private manner. Finally, proper performance of the Birth Certificate Processor results in parents and governmental agencies receiving an accurate legal document within the timeline established by the State Department of Vital Statistics.

Nature and Scope:

This position is responsible for filing accurate birth certificate information to the State Department of Vital Statistics on the eleventh day after the baby's birth or death. Consistency, accuracy, promptness, and adherence to productivity standards are of paramount importance.

This position is expected to collaborate professionally and diplomatically with patients, families, and physicians to create an accurate legal document. Interaction with Renown Health System's legal counsel may be required when validating Court Orders in regard to Surrogacy births.

This position must be familiar with Electronic Health Records, web-based transcription systems, electronic document/image systems, and the State of Nevada Electronic Birth Record System (EBRS) in order to produce an accurate and timely birth certificate.

This position is responsible for developing and maintaining positive working relationships with other departments, government entities, physicians, and outside agencies.

Candidates must be familiar with HIPAA guidelines when communicating with physicians, hospital staff, patients, and outside entities. Proficiency in basic release of information guidelines set forth by Renown Health, the state, and the federal government in order to correctly report the minimum amount of information necessary to notify area newspapers of births.

This position needs to be knowledgeable of Federal, State, and Regulatory agency requirements including the Washoe County Birth and Death Registrar in relation to; electronic medical records, completion of birth certificates, Declarations of Paternity, and fetal death certificates.

This position requires knowledge of regulatory and legal guidelines for completion of documents in the cases of adoption, Affidavits of Correction, and surrogacy births.

The candidate must consistently meet or exceed productivity and quality standards as defined by the HIM Leadership.

This position has the authority to solve problems following established company guidelines. Decisions that must be referred to a supervisor are; matters that can negatively impact the company, time-off requests, sick time, work schedules, interoffice problems, service recovery on the post-partum floor, or any other issues that may arise that are not covered in the Standard of Work.

KNOWLEDGE, SKILLS & ABILITIES:

* Adopts a philosophy consistent with Renown Health's Mission, Vision, and Values and models these values.

* Ability to interact effectively and demonstrate oral communication skills when dealing with all customers including; physicians, peers, patients, and external entities.

* Demonstrated command of written and telephone communication skills.

* Ability to work independently and demonstrate problem-solving skills.

* Organizational skills to…