Bone Marrow Transplant Coordinator

Job Description:

This position provides expert, high-level knowledge of health care, technical skills and analytical expertise in order to aid health care professionals and direct internal resources as they improve health care along the continuum of patient services. The BMT Coordinator is responsible for navigating patients through the multiple testing, consultations and/or treatments that patients receive in the BMT/Acute Leukemia Program or in conjunction with referring oncology practices.

Through ongoing and extensive interaction with the patient, BMT Coordinators determine the most appropriate strategies and logistics to execute the plan of care that is initiated and outlined by the attending physician. BMT Coordinators are responsible for understanding and applying Treatment Plans, SOP's and disease specific criteria to each patient, in order to assist the patient in moving through the transplant or Acute Leukemia process.

BMT coordinators follow multiple patients at any given time who are active in the pre-transplant process as well as following acute leukemia patients through their multiple courses of chemotherapy. Additionally, the coordinators are responsible for patients in the post-transplant/post-leukemic treatment process. This individual works closely with the BMT/Leukemia physicians and additional team members, such as midlevel providers, nursing staff (inpatient and outpatient), pharmacy and other associated with the patient's plan of care.

The BMT coordinator must have exceptional communication skills with all members of the BMT/acute leukemia team.

Acts as the primary point of contact for the BMT / Acute Leukemia Program patients. BMT Coordinators are responsible for introducing the program, arranging referrals to appropriate clinical providers and answering preliminary, non clinical questions.

Acts as the primary liaison between physician, patient and others associated with the patient's care in the BMT/leukemia program.

Facilitates execution of care outlined by physician or other medical provider. This includes facilitating completion of outlined procedures and arranging for ordered testing or consultations in the appropriate timeline as deemed by the attending physician.

Under the oversight of the BMT attending physician, BMT Coordinators manage the logistics of a patient's on-going post-transplant care, including evaluations at certain milestones, varied procedures/testing/results and discussions of progress. This ongoing relationship can continue for years or the lifetime of each patient.

Actively facilitates and presents patient caseload in weekly tumor board to discuss status of patients in the program, provide updates regarding course of treatment, ensure completeness of medical record, alert medical providers of pertinent issues that could affect course of treatment (co-morbidities, issues regarding current treatment, caregivers/family issues, lack of housing if out of state or lives far from the hospital, insurance denials etc).

Collects all pertinent information from the patient and 'source documents' from their referring physician. This may include medical history/background, treatment/chemotherapy history, laboratory results and co-morbidities that might influence transplant care, demographic information for matriculation into program and hospital, insurance and financial information.

Coordinate and perform the responsibilities related to the BMT/leukemia patient including scheduling visits, screening needs, accompanying the BMT/Leuk attending in the patient consent process.

If the patient needs a matched donor for transplant, the BMT coordinator has oversight of the procurement process. This would include collecting pertinent information from family donors and/or volunteer donors and the process of arranging for appropriate lab testing locally or nationally for specimen collection. Donors are identified by the BMT coordinators through the HLA typing process. The BMT unrelated search coordinator independently is able to choose appropriate unrelated donors for HLA typing.

In addition, recommendations are made by the coordinator to the HLA lab for further testing based on the patient's antibody or HLA results.

Participates with the physician and mid-level provider during the initial assessment as they report and/or discuss the findings from their review of the patient's history and results of the physical exam. This allows the coordinator to understand and assist in implementing the recommendations and care plan designed by the physician.

Assess patient funding sources and determine whether patients have coverage adequate to proceed to the next step in treatment. If funding is insufficient, the BMT Coordinator is responsible for researching appropriate funding sources and referring the patient to appropriate community services. BMT coordinators also manage the logistics of appeals processes with a patient's insurance company, working with…