Controller, Retail, Financial Reporting

Founded in 1946, Golden Gate Petroleum is one of the largest family‑owned multi‑state petroleum and biofuel distributors in the Western United States. Golden Gate distributes and delivers a range of products, including bulk lubricants, diesel, gasoline, propane, fuel oil, E85, renewable diesel, biodiesel, and biofuels, on both commercial and retail scales. Our convenience stores and gas stations provide businesses and consumers with the highest levels of service and top‑quality products.

The Controller is responsible for the full monthly accounting cycle for the NV, CO, and UT gas‑station convenience‑store locations of Golden Gate Petroleum of Nevada (GGPN). This role reviews store activity, reconciles deposits and bank activity, analyzes fuel and merchandise margin results, prepares journal entries and accruals, prepares tax filings and fixed asset records, and ensures each store is closed accurately and on time.

• Manage monthly closing for assigned gas station locations from start to finish.
• Review store‑level P&Ls, sales, fuel margins, merchandise margins, expenses, inventory, and variances over/short activity for accuracy and reasonableness.
• Prepare and post journal entries, accruals, corrections, reclassifications, prepaid entries, and other month‑end adjustments.
• Reconcile balance sheet accounts related to store operations, including deposits, cash clearing, inventory, prepaid expenses, accrued expenses, and intercompany activity.
• Maintain organized support and ensure store books are complete and ready for management review.

• Review bank feeds and update accounting records throughout the month.
• Reconcile store cash deposits, Loomis/Brinks activity, merchant deposits, fleet card activity, credit card batches, lottery, ATM, car wash, gaming drops, and other store activity as applicable.
• Enter GGPN deposits in Quick Books and coordinate with Retail for rebate and store‑level deposit breakdowns.
• Identify and resolve missing reports, delayed or duplicate deposits, incomplete paperwork, and unusual store activity.
• Communicate with store managers, Retail, AP, vendors, banks, and processors to resolve reconciling items.

• Review fuel sales, gallons, deliveries, BOLs, inventory movement, and fuel margins by location.
• Review merchandise inventory activity, cost of goods sold, shrink, and gross profit trends.
• Review vendor invoices for correct store, account, department, class, and period coding; identify duplicates, missing invoices, and unusual expenses.
• Prepare state sales and use tax filings, propane, tobacco, lodging, and other required returns as assigned.
• Manage fixed asset and CIP project accounting, personal property tax filings, 1099 reporting, unclaimed property, and new location setup as needed.

• Prepare monthly store reports and variance explanations for management.
• Support SSCS (store back‑office program) and accounting system questions, including store setup, mapping, and issue resolution.
• Provide backup support for EFS/TCH and other fuel card or driver‑related processes as assigned.
• Assist with audits, schedules, documentation requests, and process improvement projects.
• Provide timely support to operations and store managers regarding accounting questions and documentation needs.

• Bachelor’s degree in accounting, Finance, Business, or related field preferred.
• 5+ years of accounting experience preferred; gas station, convenience store, retail, or multi‑location accounting experience strongly preferred.
• Strong understanding of reconciliations, journal entries, accruals, month‑end close, tax filings, and account analysis.
• Experience with Quick Books Desktop, Net Suite, SSCS, or similar accounting/POS systems preferred.
• Strong Excel skills, including formulas, data review, and reconciliations.
• Highly organized, deadline‑driven, detail‑oriented, and able to manage a high volume of transactions across multiple stores.
• Strong written and verbal communication skills with the ability to follow up professionally…