Specialist, Transportation, Dispatcher

Position: Opening Specialist (40 hrs./wk., 260 days)
Education support professionals - esp/classified - other

job number

start date

open date 06/02/2026

closing date

opening specialist

summary description

under general direction of assigned yard transportation site manager, assigns vehicles, drivers, and pupil transportation assistants (ptas). Processes time off requests for assigned yard. Maintains lists, reports of assigned yard employees, and ensures that all positions are covered for the day. Receives and documents all call offs for assigned yard daily. Opens assigned yard offices daily. Operates as a liaison between yard bus staff and yard shop staff daily.

Maintains professional demeanor and appearance for the drivers and staff. Performs other related duties as required.

essential duties and responsibilities

daily dispatch & operations coordination

• assigns operational school buses, drivers, and pupil transportation assistants (ptas) daily.
• determines driver and vehicle fitness for safe route assignment.
• assigns standby drivers, standby ptas, and on-call drivers as needed.
• ensures all routes and operational positions are staffed each day.
• troubleshoots routing issues and reroutes drivers to maintain safety and efficiency.
• coordinates daily with other transportation yards for staffing and equipment support.
• assists with field trip transportation assignments in coordination with the excursions division and site managers.
• assists in coordinating and supporting daily dispatch operations with district and external partners.
• assists dispatch supervisor and site manager with oversight of day-to-day dispatch operations.

communication & dispatch systems

• communicates with drivers using multi-channel two-way radio systems.
• utilizes dispatch, routing, and transportation software systems to support operations.
• updates communication systems and reader boards daily.
• prepares and sends notifications to parents and staff regarding delays or service changes.
• serves as a liaison between yard staff, shop staff, school sites, and transportation programs.
• responds to public and community concerns regarding transportation services and safety.

staffing, attendance, & timekeeping coordination

• maintains daily driver sign-in sheets and attendance records.
• tracks, records, and processes call-offs, time-off requests, and early-out requests.
• maintains time-off calendars and ensures compliance with department guidelines.
• assists in verifying driver work hours, overtime, and leave usage.
• maintains records of standby staff availability and assignments.
• oversees and coordinates standby staff work assignments and related issues.

safety, compliance & incident management

• ensures drivers follow safety and pre-trip inspection procedures.
• monitors operational compliance with district, state, and federal regulations.
• documents and reports incidents, safety concerns, and policy violations.
• reads, interprets, and applies district policies and procedures.

records management & administrative support

• maintains transportation records, logs, reports, and documentation.
• creates and maintains schedules, reports, forms, and operational records.
• assists with confidential personnel and operational documentation.
• performs general clerical duties including filing and answering phones.

data analysis & continuous improvement

• collects and analyzes operational data to improve efficiency.
• evaluates dispatch activity, radio usage, and staffing efficiency.
• analyzes standby staff utilization for cost-effectiveness.
• provides data insights to support operational decision-making.

training, support & staff development

• assists in training drivers, dispatch staff, and stakeholders on transportation systems.
• provides guidance and support to standby staff.
• assists in interviewing and evaluating standby employees.
• supports ongoing training initiatives for dispatch personnel and operational staff.

equipment & systems support

• assists in evaluating dispatch and communication equipment.
• supports implementation and improvement of communication systems and tools.

miscellaneous duties

• drives bus routes as needed.
• maintains a professional demeanor and work environment.
• performs other duties as assigned.

qualifications

any combination of education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and skills would be:

education: any combination equivalent to education and professional experience that could likely provide the knowledge, characteristics, and skills as required would be:

a high school diploma or equivalent.

experience:

two (2) years of experience in an educational transportation environment or public safety environment.

licenses/certificates:

possession of or ability to obtain a valid state of nevada class b commercial driver's license (cdl) with passenger and school bus endorsements, current cpr certification, and a driving record acceptable to the district.

competencies for successful performance of job duties

knowledge of:

• modern office practices, procedures, and equipment.
• record keeping and document…