Administrative Assistant

Job Title:
Warehouse Administrative Assistant

Location:
Onsite at Reno, NV 89506

Duration: 1 year Contract

We need someone that is familiar with SOP creation, billing, invoices, scheduling of vendors on-site, monitoring group email traffic, ordering of supplies from approved suppliers (System: Ariba), filing, SAP knowledge.

• Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
• Process shipping orders, receipts, and other relevant warehouse documentation.
• Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).
• Assist in inventory tracking, reconciliation, and reporting.
• Generate inventory reports, identify discrepancies, and assist with stock audits.
• Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
• Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.
• Maintain organized physical and digital filing systems for all warehouse-related documents.
• Ensure compliance with company policies and procedures related to document storage and retrieval.
• Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
• Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.
• Perform general clerical duties such as answering phones, emails, and scheduling meetings.
• Prepare reports, correspondence, and other documentation as required by the warehouse management team.

• Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Good communication skills, both written and verbal.
• Basic knowledge of warehouse operations and inventory management.
• Ability to sit, stand, and use a computer for extended periods.

• High School Diploma or equivalent (Associate?s Degree or higher preferred).