Accounts Payable Specialist

Description

We are seeking a detail-oriented Accounts Payable Specialist to support the finance and accounting operations of a government or public sector organization. This position will be responsible for processing invoices, maintaining accurate financial records, supporting vendor payments, and ensuring transactions comply with established policies, procedures, and regulatory requirements.

Responsibilities

+ Process accounts payable invoices accurately and in a timely manner

+ Review invoices for proper coding, approvals, supporting documentation, and compliance with internal policies

+ Match invoices to purchase orders, contracts, and receiving documentation

+ Enter invoices and payment information into the accounting or ERP system

+ Prepare and process check runs, ACH payments, and other vendor payments

+ Maintain accurate vendor records, including W-9s and required documentation

+ Reconcile vendor statements and research invoice or payment discrepancies

+ Communicate with vendors and internal departments regarding payment status and invoice questions

+ Assist with purchase order tracking and procurement-related documentation

+ Ensure expenditures are coded accurately to the appropriate department, fund, program, grant, or general ledger account

+ Support grant-funded and restricted-fund accounting as needed

+ Maintain organized documentation in accordance with public records and audit requirements

+ Assist with month-end and year-end close activities

+ Support internal and external audits by providing invoices, payment records, and supporting documentation

+ Assist with 1099 reporting and other year-end AP requirements

+ Follow established government purchasing, payment, and internal control procedures

+ Provide general accounting and administrative support to the finance department as needed

Requirements

2+ years of accounts payable, accounting, or finance experience preferred

Previous experience within government, municipal, education, nonprofit, healthcare, or other regulated environments is a plus

Familiarity with purchase orders, fund accounting, grants, and public-sector accounting practices preferred

Strong attention to detail and accuracy

Ability to follow established policies, procedures, and approval processes

Strong organizational and time-management skills

Ability to research discrepancies and communicate effectively with vendors and internal departments

Comfortable handling confidential financial information

Proficiency with Microsoft Excel and accounting or ERP systems

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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