Accounts Payable Specialist Renton, WA

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the finance and accounting operations of a government or public sector organization. This position will be responsible for processing invoices, maintaining accurate financial records, supporting vendor payments, and ensuring transactions comply with established policies, procedures, and regulatory requirements.

Responsibilities

• Process accounts payable invoices accurately and in a timely manner
• Review invoices for proper coding, approvals, supporting documentation, and compliance with internal policies
• Match invoices to purchase orders, contracts, and receiving documentation
• Enter invoices and payment information into the accounting or ERP system
• Prepare and process check runs, ACH payments, and other vendor payments
• Maintain accurate vendor records, including W-9s and required documentation
• Reconcile vendor statements and research invoice or payment discrepancies
• Communicate with vendors and internal departments regarding payment status and invoice questions
• Assist with purchase order tracking and procurement-related documentation
• Ensure expenditures are coded accurately to the appropriate department, fund, program, grant, or general ledger account
• Support grant-funded and restricted-fund accounting as needed
• Maintain organized documentation in accordance with public records and audit requirements
• Assist with month-end and year-end close activities
• Support internal and external audits by providing invoices, payment records, and supporting documentation
• Assist with 1099 reporting and other year-end AP requirements
• Follow established government purchasing, payment, and internal control procedures
• Provide general accounting and administrative support to the finance department as needed