Administrative Assistant

Department: Office / Administration •
Schedule: Monday–Friday, 8:00 AM–4:30 PM (some holidays/weekends as needed) •
Pay: Competitive, Depending on Qualifications (DOQ) •
Reports To: Office Manager & Administrator

Weatherly Inn is a family-owned senior living community known for excellence in memory care and resident-centered support. We work closely with families to provide compassionate, high-quality care in a warm, professional environment.

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible Spending Account (FSA)
• Paid time off (PTO)

The Administrative Assistant supports front-office operations by providing professional administrative, clerical, and customer service support. This role is ideal for an organized, detail-oriented individual who enjoys multitasking in a fast-paced, resident-focused environment.

• Greet residents, families, visitors, and vendors professionally
• Answer and route phone calls using proper etiquette
• Manage visitor sign-in and front desk coverage
• Sort and distribute mail
• Assist with resident billing, trust funds, deposits, and petty cash tracking
• Maintain office supplies, business materials, and front desk resources
• Complete data entry, typing, mailings, and general office tasks
• Maintain accurate resident records, directories, and mailing lists
• Assist with tours and provide basic community information
• Support dietary billing, guest meal tracking, and invoice entry
• Effectively manage multiple tasks and deadlines

• High school diploma or GED required
• 1+ year of administrative or related experience preferred
• Valid Washington State Driver’s License
• Strong communication, organization, and multitasking skills
• Proficiency with computers, office equipment, and basic data entry

• Ability to lift up to 25 lbs and perform repetitive motions
• Ability to sit, stand, walk, bend, and assist as needed

We maintain a strong policy of Equal Employment Opportunity for all associates. We hire, train, promote, and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.