Project Administrator

Responsibilities

• Assist with trade/craft payroll processing, collection of timecards and coding.
• Work with the Payroll team on adjustment checks, pay increases, terminations, and per diem packages.
• Process field new hires at the jobsite (dispatch via appropriate union hall, arrange first‑day paperwork, drug testing, and safety training).
• Review certified payroll from subcontractors, manage late certifications, and resolve delinquent or missing items directly with subcontractors.
• Certify and submit Atkinson certified payroll to the owner and DIR.
• Submit and track additional paperwork as required (union status letters, tax with holdings, fringe benefit statements, etc.).
• Process purchase orders and pay project invoices within 30 days of receipt – 3‑way match, batching, and coding.
• Perform statement reconciliation and new vendor setup.
• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection, and tracking).
• Create, update, and maintain reports and tracking spreadsheets.
• Document control – scanning/uploading documents.
• Create billing packages with backup for change‑order work for reimbursement by owner.
• Track insurance certificates and small‑business tracking.
• Manage job‑site equipment and inventory control.
• Handle general office management, relationship management with suppliers, subcontractors, and clients.
• Maintain and order office supplies.
• Other duties as assigned.

• College degree is preferred.
• 1–3 years of administration/accounting experience.
• Experience working on large‑scale construction projects in a similar role is a plus.
• Demonstrated experience in billing, document control, and purchasing.
• Commitment to maintaining data accuracy and timeliness in processing and delivery.
• Attention to detail is a must.
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately.
• Proficient in Microsoft Office, specifically MS Excel and MS Word.
• Experience with Textura, SAP, LCP Tracker or Coupa is a plus.
• Able to work well with others, take direction, and work independently.
• Must be willing to travel to Southern California for trainings and meetings.

Given that a significant portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work. The role demands effective communication and sharp visual acuity for reviewing complex documents. The ability to lift and move objects up to 10pounds regularly, and up to 25pounds on occasion (e.g., a box of files or small office equipment), is also required.

Primary workspace will be in a professional office with quiet‑to‑moderate noise and light levels. You may also be required to visit active construction sites, which can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is a top priority, and you’ll be expected to follow Atkinson’s safety policies and procedures and all applicable laws at all locations.

This is a demanding, high‑performance environment. Candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results are preferred. Success requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. You should be capable of monitoring and responding to communications (phone calls, emails, text messages) as required to address time‑sensitive matters or emergencies.

Pre‑employment drug “fitness for duty” screening is required. The company also conducts random quarterly drug “fitness for duty” tests.

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Applicants must be currently authorized to work in the US on a full‑time basis in order to be considered.

Clark is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email leaveof or call (800)655‑1330 and let us know the nature of your request and your contact information.