Executive Assistant to Board - and RELO

Pay Range

$27.81 - $38.62. Up to $10K sign‑on bonus and up to $10K relocation for qualified hire.

Mon‑Fri 8:00‑5:00. Occasional odd hours and weekends as needed.

• Provide comprehensive administrative support to the Board Liaison, acting as an extension of the role and ensuring seamless day‑to‑day operations of the department.
• Assist with preparation, review, and editing of executive‑level correspondence, reports, presentations, and briefing materials to ensure accuracy and professionalism.
• Ensure timely follow‑through on assigned tasks, deadlines, and operational needs.
• Coordinate complex travel arrangements and logistics, anticipating needs and resolving issues proactively.
• Develop, implement, and maintain appropriate records and files.
• Assist with maintaining corporate records, historical files, and governance confidential records in accordance with organizational standards and retention policies.
• Screen and prioritize emails, calls, and requests.
• Serve as a point of contact internally across departments, staff, and external stakeholders interacting with the Board Liaison.
• Attend meetings as directed to record, synthesize, and finalize meeting summaries and track follow‑up items.
• Assist with logistics for meetings, events, and working sessions as assigned, including coordination of materials, printing, mailing, and onsite or remote support.
• Assist with special projects and initiatives as assigned.
• Track and assist with the management of meeting fees, per diem, travel‑related expenses, and expense reports with accuracy and attention to detail.
• Coordinate with internal departments as needed to support timely and accurate payment processing.
• Manage corporate and archived records by organizing, filing, scanning, printing, and mailing documents and maintain secure, orderly, and searchable electronic and physical filing systems as directed.

• Associate's degree or equivalent related experience – required.
• 3 years’ office experience working as an executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.
• Advanced proficiency in Microsoft Word and other word‑processing applications.
• Proficient in spreadsheet applications used for tracking, reporting, and reconciliation.
• Experience managing highly complex travel logistics in a geographically dispersed, rural, and weather‑dependent environment.
• Professional oral and written communication skills.
• Strong interpersonal and relationship‑management skills.
• Analytical thinking and problem‑solving abilities.
• Excellent organization, prioritization, and detailed tracking of multiple work streams.
• Exceptional attention to detail and consistent follow‑through.
• Ability to promote professionalism, discretion, and confidentiality.

Travel required – 10% or more of time. Travel by jet, small aircraft, or boat.

Benefits include retirement, paid time off, paid parental leave, health insurance, dental, vision benefits, life insurance, short‑term and long‑term disability, and more.