Executive Assistant

The Executive Assistant performs a wide range of administrative and secretarial responsibilities to support the Vice President/Senior Vice President in a challenging and fast‑paced work environment. Responsibilities include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and visitors, making travel and meeting arrangements, preparing correspondence, complex documents and reports. The role may also oversee and guide the work of others.

$52,728–$87,859.20

Bachelor’s Degree (Required). Relevant experience may substitute for education on a 1‑to‑1 ratio (one year of relevant work experience equals one year of required education).

4 years related administrative/clerical experience, preferably in a challenging and fast‑paced environment. Experience should demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large multi‑disciplinary meetings, and organize files and correspondence.

• Project coordination experience (preferred).
• Familiarity with organizational and departmental structures, policies and practices.
• Strong oral and written communication skills necessary to interact diplomatically and tactfully with diverse groups of people.
• Ability to interact with all levels of internal and external customers with the highest level of professionalism in a fast‑paced and confidential environment.
• Proficiency with MS Office and other computer applications as required.
• Ability to consider multiple variables to determine proper course of action.
• Exercise good judgment in handling sensitive and confidential information and situations.

• Responsible for scheduling appointments and arranging meetings, conferences and travel; ensuring the executive’s knowledge of the schedule 24 hours in advance. May create meeting agenda, sit in meetings and take minutes.
• Organize and maintain files of the executive’s correspondence and records, following up on pending matters with limited direction and providing feedback in a timely manner.
• Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow‑up action as needed.
• Research information requests under some general guidance. Under the instruction of the executive, may compile data elements into reports as needed.
• May perform some Office Manager duties; may oversee and guide the workflow of lower level staff; prioritize and coordinate projects, and follow through on issues in a timely manner.

• Serve as a liaison to other executives, assistants, internal and external customers.
• Communicate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions. Furnish and obtain information from others as needed.
• Receive and screen calls, correspondence, and/or visitors for the executive; answer routine inquiries and furnish information to save the executive’s time.

• Prepare routine documents (e.g. letters and memos) using Word, Excel or PowerPoint. May prepare complex documents requiring the integration of multiple office technology and software applications.
• Utilize various software and/or learn new computer applications to meet unique work needs and improve productivity.
• May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and take time to resolve the situation.
• Demonstrate accurate, clear and timely verbal and written communication.
• Actively promote safety for patients, families, visitors and co‑workers.
• Attend carefully to important details – practicing Stop, Think, Act and Review in order to self‑check behavior and performance.

Primary

Location:

District of Columbia – Washington

Job Category:
Administrative Support / Customer Service

Organization:
Patient Services

Shift: Day

Work Schedule:

8:00 am – 5:00 pm

Job Posting Date:
Jun 9, 2026, 5:51:17 AM