Administrative Coordinator III; Hybrid - Emergency Medicine

Position: Administrative Coordinator III (Hybrid) - Emergency Medicine
## Administrative Coordinator III (Hybrid) - Emergency Medicine Apply remote type:
Hybrid locations:
Washington University Medical Campus time type:
Full time posted on:
Posted Todayjob requisition :
JR95345#
** Scheduled Hours
** 40#
** Position Summary
** Provides administrative support to the Vice Chair of Clinical Research, Department of Emergency Medicine Leadership, and Faculty within the Department Research Section to support the department’s research mission. Works closely with the Vice Chair of Clinical Research to align business needs in coordination with department leadership to meet strategic goals.#
** Job Description
**** Primary

Duties & Responsibilities:

**##
** Administrative Support:
*** Handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.
* Manages V-Chair Research/Director of ECRC and other faculty Outlook calendar and schedules meetings on their behalf.
* Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
* Coordinates series of meetings that involve contacting presenters, securing project reviewers, creating series of zoom meetings, collecting documents and reporting specific information per instruction of Director or lead PI.
* Works with Marketing/Social Media Coordinator to maintain departments research related websites.
* Initiates, writes, creates and edits/reviews various communications such as department event schedules, marketing materials, departmental information, program literature and mailings.
* Prepares and updates SciENcv Biosketch, SciENcv Other Support and other documents as requested.
* Assists with various forms and websites regarding needs of the PI. (e.g., Material Transfer Agreement online portal, membership renewals, etc.).
* Arranges domestic and foreign travel for faculty/guests and completes travel reports for PI’s and guest speakers (includes collecting receipts, proof of payment, etc.).
* Coordinates special projects as assigned by the Research Director and Research Faculty and/or administrative leadership.  
** Administrative Coordinator of the EMERGE Summer Research Program:
*** Updates and maintains website.
* Distributes opportunity and application information via email and social media.
* Monitors the dedicated email inbox.
* Receives/organizes applications.
* Communicates logistics to successful applicants.
* Arranges housing for the EMERGE students.
* Arranges and sets up luncheon seminars and end of program symposium.
* Other duties as needed for the success of the program.

** Onboarding EM Staff New Hires:*
* * Orders computer hardware.
* Arranges meeting new hire to complete I-9, pick up badge and computer equipment.
* Performs other duties assigned  
*
* Working Conditions:

** Job Location/

Working Conditions:

* Normal office environment.
* Ability to travel to various on- and off-campus locations.  Physical Effort:
* Typically working at desk or table.
* Repetitive wrist, hand or finger movement.  Equipment:
* Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.#
** Required Qualifications
***
* Education:

** High school diploma or equivalent high school certification or combination of education and/or experience.
** Certifications****/Professional Licenses****:
** No specific certification/professional license is required for this position.
*
* Work Experience:

** Administration And Office Support (5 Years)
*
* Skills:

** Not Applicable
** Driver's License:
** A driver's license is not required for this position.#
** More About This Job
** WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## #
** Preferred Qualifications
***
* Education:

** Bachelor's degree
** Certifications****/Professional Licenses****:
** No…