District Court Clerk

The District Court Clerk perform a full range of office and courtroom administrative support services to assist in the administration of the District Court. The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.

• Preparing dockets and case files for trials and hearings. This function involves setting the schedule of cases to be heard in the courtroom using computer based and manual case information such as dates set by the judge, prosecuting attorneys and other attorneys or calendar dates resulting from court orders and statutes. The function also requires assembling all documents from case files and organizing them together with forms, applications, motions and other pleadings to be presented in court.
  
  These are required to be in proper sequence and format according to the judge’s preferences.
• Serving as courtroom clerk. This includes such in-court tasks as furnishing the judge with documents in proper sequence for a variety of types of trials and hearings; receiving, marking and safekeeping exhibits and documents presented in court; taking accurate minutes of court proceedings; and marking future calendar dates for docketing cases according to court orders. This may also include recording and monitoring court ordered sentences having special conditions, such as successful completion of remedial or rehabilitative programs.
• Performing administrative support services in the District Court office. These services include processing courtroom exhibits and documents after trials or hearings according to court orders and involves such tasks as preparing notices to parties of court orders and future appearance dates, entering data into computerized records and preparing documents for case files.
• Administrative support tasks may include: accepting and accounting for fines and fees paid; preparing such documents as arraignment and sentencing papers; interpreting court orders and reviewing case files to determine if sentencing conditions have been met; personal and telephone assistance to attorneys and citizens such as providing appropriate and authorized information on pending matters and filing procedures; assisting attorneys and pro se parties with filing of documents for legal proceedings;
  
  assisting in setting calendar dates and composing form letters for transmitting documents or requesting information.

• Minimum 18 years of age
• High school diploma or GED
• Office administrative experience: including word processing, data entry, file preparation/management, basic bookkeeping, and safekeeping of confidential information
• Strong computer skills in Microsoft Word, Excel, Outlook, etc.
• Comfortable working in an office and courtroom environment
• Ability to be flexible and adapt to last minute assignment changes and constant interruptions
• Ability to develop and maintain effective working relationships with employees and judges
• Experience working in a fast‑paced office environment
• Ability to multitask and/or adapt to a variety of work assignments
• Appropriate public service in person and by telephone
• Valid driver’s license with proof of automobile insurance
• Background check: acceptable background record
• Driving abstract: acceptable driving record

• Experience with JIS or DOS based systems
• Two years office experience in a field closely related to the judicial or legal practice
• Experience with preparation of documents, reports, or formal correspondence

Work is primarily performed inside but can be performed in varying temperatures. Employee may be exposed to office supply odors or vapors. Employee may also be exposed to sub‑sanitary environments.

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is represented by the Grant County Public Employees Association and is a member of the District Court bargaining unit.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.