Special Envoy Holocaust Issues Program Assistant

This is a non-personal servicestaskorder to provide Administrative, Analyst and Advisor Services that shall support the Bureau of European and Eurasian Affairs.

The United States Government shall not exercise any supervision or control over contractor personnel, who are the service providers performing the services described herein.

Such task order service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

• Provide administrative and management support to senior management;
• Review, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidentialreportsand other correspondence, asneeded;
• Review internal and external communications for consistency and distribute approved documentation to appropriate personnel, as directed;
• Prepare and publish meeting agenda, travel arrangements, setup internal/external meetings/appointments, perform stafftime and attendance and reporting, manage and secure classified/SBUdocuments;
• Process incoming/outgoing personnel checklist, arrange conference room scheduling, perform office supply management duties;
• Provide special event coordination, escort visitors, process visitor building access,answerand route incoming/outgoing phone calls;
• Process and track personnel leave requests,monitor and track motor vehicle fleet monthly usage mileage and gasexpenses;
• Coordinate and respond to data calls, andassistbureau staff on special projects;
• Collect, compile and coordinate processing of the Weekly Activities Reports(WARs);
• Assist with program management activities within the bureaudirectorate;
• Perform travel coordination by preparing authorizations and making reservations for Government employees using E2 Travel Solutions application, as required;
• Record,draftand prepare meeting minutes, as required;
• Maintain,updateand track multiple Outlook calendars and schedules;
• Track the annual employee performance evaluation reports and documents;
• Set-up the classified/unclassified Digital Video Conference (DVC) system and coordinate different timezonewith regional (RIMC Directors) offices or missions abroad;
• Maintainproficiencyin MS Office Suite, Visio, Outlook, and Project;
• Maintainexpertisein managing SharePoint databases.
• Track assigned tasks and monitor progress and/or overdue action items;
• Prepare various analytical reports and draft administrative and policydocumentation;
• Create and update PowerPoint presentations for ongoing projects and briefings;
• Maintain various spreadsheet reports toassistin data analysis for senior management;
• Draft and process electronic country clearance (eCC) requests for travelers both contract and governmentpersonnel;
• Assistin the preparation of policy documentation anddisseminatetoappropriate Front Officepersonnel;
• Devise andmaintaina systematic approach to the organization’s Shared drives document repository and update information posted on SharePoint sites, as required;
• Perform Front Office liaison activities andfacilitatecommunication across organizations;
• Review and analyze program history toidentifyissues or trends which may have bearing in determination of future program direction for discussion;
• Assistin the identification, development, and tracking of internal and customer focusedpolicies and procedures for cross-cuttingissues;
• Track staff assignments,advisingmanagers of progress and/or overdue action items;
• Prepare a variety of analytical reports, memoranda, and written materials on various
• administrative and policyissues;
• Produce a variety of reports, tracks suspense actions,producescharts, create specialized databases, or prepare presentation materials from software programs

• High school diploma and must have a minimum of five (3) yearsoffice experience and supporting high level officialsOR4 years of directly related administrative and technical experience.
• Active Secret Clearance Required.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work in a fast-paced office environment
• Excellent customer service skills
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MSOffice, and Teams, ZOOM, andWeb Explatforms

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.