Administrative Assistant - Advanced Manufacturing & Construction Trades

Renton Technical College is seeking an Administrative Assistant 5 to support the Advanced Manufacturing Division. The Administrative Assistant will provide direct support to the Dean and the division's programs. This position is responsible for supporting office and program operations, maintaining budget records, curriculum information, and course scheduling. The Administrative Assistant will also support overseeing classroom and facility logistics, coordinating maintenance and facility work requests, preparing reports and schedules, serve as a liaison among administrators, staff, students, and perform a variety of other administrative duties.

The Administrative Assistant 5 is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Dean of Advanced Manufacturing. The pay range for this role is $58,777.20 - $77,346.79 annually. Salary placement is based on applicable work experiences. Additional information can be found on our benefits page and in the Collective Bargaining Agreement.

The priority consideration date for this position is August 16, 2026.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades, and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills.

Career Education and apprenticeships degrees round out our offerings.

• Provide direct support to the Dean and related programs. Serve as point of contact between administrators, staff and the general public.
• In the Dean’s absence, resolve department and building emergencies. Investigate and resolve issues making decisions as authorized.
• Maintain confidentiality regarding students, staff and office matters.
• Establish office priorities and monitor supplies to ensure deadlines are met.
• Maintain department administrative, program and personnel records.
• Prepare, monitor and schedule Information Services, Facility, and Maintenance work requests.
• Schedule classroom use and arrange for distribution of keys.
• Coordinate substitute scheduling and timesheets.
• Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctcLink and Curriculog.
• Verify course information to generate, distribute, and monitor contracts for part-time faculty.
• Prepare and update quarterly course information in ctcLink, proof class schedule, catalog, and brochures.
• Create and prepare data as required.
• Monitor class loads to determine status, make decisions as authorized to cancel courses with insufficient enrollment notifying appropriate personnel and departments.
• Originate and prepare downloads in ctcLink for new and recurring courses.
• Coordinate all advisory committee activities, processes, and procedures, keeping up-to-date rosters, minutes, files and attendance records. Send appropriate correspondence and meeting notices. Make necessary arrangements for meetings. Inform the office of the Vice President of Instruction of committee minutes and meeting outcomes.
• Coordinate the hiring process of all new part-time instructors. Assist Human Resources with the orientation of newly hired faculty and part-time instructors.
• Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, prepare requisitions and invoices. Prepare and monitor travel requisitions and expense reports.
• Submit budget requisitions and facilitate purchasing requirements of program and department.
• Create/compose original correspondence on behalf of departments.
• Train and direct work-study students, including authorizing timesheet hours for payment.
• Assists students and visitors on campus.
• Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies.
• Perform other related tasks as assigned.

• Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.
• High school graduate or equivalent with training in administrative procedures.
• Four years of increasingly responsible administrative experience. Advanced technical training in administrative procedures may substitute on a month-for-month basis for up to two years of the required experience.
• Knowledge of general bookkeeping procedures; ability to maintain budget records.
• Demonstrated ability to promote universal design and…