Administrative Secretary 1 - Finance

Administrative Secretary 1

The City of Renton is recruiting for an experienced office professional to join our Finance department. In the Administrative Secretary 1 position you will support the Finance Department in a variety of ways and will coordinate and work with Department Administrators, Directors, Managers and teams to ensure smooth operations and daily functions. This position involves regular interaction with both internal and external customers, so it would be beneficial for the candidate to possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative.

Additionally, being organized is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines effectively.

Minimum Requirements

• Minimum 3 years of increasingly responsible administrative support experience.
• Valid driver's license.
• Successful passing of a required driving record check.
• Successful passing of a required background and credit check.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 3% of the employee's salary.
• VEBA Plan with the City contributing 1% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates.
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year.
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

Essential Functions:

• Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
• Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
• Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.
• Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.
• Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.
• Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
• Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.
• Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.
• Assist with the processing of grant applications and maintain records of applications and other program information.
• Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.
• Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
• Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.
• Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.
• Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.
• Attend and provide backup coverage as needed at city council meetings.
• May arrange travel schedule and reservations for staff.
• Assist in conducting a variety of studies involving programs, systems, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.
• Prepare and coordinate…