Executive Assistant

• Position Title: Executive Assistant to the President & CEO
• Position Level: Assistant
• Job Type: Full-time
• Reports To: President & CEO and Senior Executive Assistant
• Location: Washington, DC
• Format: Full-Time, In-Person with expectation to travel with President & CEO, with hybrid and flexible schedule
• Travel: Short-term 50% travel with President & CEO for Listening Tour in the fall (estimated 10 stops August - early November 2026); usually 10%, plus a few monthly DC local events
• Salary: $70,000 - $85,000

AAPD is hiring for a traveling Executive Assistant that thrives in a hybrid work environment and is passionate about directly helping nonprofit leaders maximize their efficiency. The Executive Assistant plays an integral role in the President & CEO’s daily work and helps streamline internal and external processes to help the President & CEO achieve the strategic goals of the organization. The Executive Assistant will support the President & CEO with in-person local and national travel;

meet regularly with her at the office to complete administrative tasks; be the main point of contact for President & CEO’s in-person and hybrid meetings, ensuring meeting materials and hybrid meeting technology runs smoothly; draft and send official communications from the office of the President & CEO; work closely with stakeholders that need information from the President & CEO to perform their duties or take appropriate action, and more.

This role will work closely with other direct reports of the President & CEO including the Senior Executive Assistant and other AAPD staff. We are looking for someone who is willing to travel, is a self-starter, and enjoys a challenge while working in a team setting. If you are a strong communicator with problem-solving and organizational skills who wants to support the strategic goals of a growing civil rights organization, this role and AAPD are great for you.

There will be opportunities for growth and expanding technical skills in the role.

AAPD’s Executive Assistant is responsible for the following:

• Travel with the President & CEO to local and national events throughout the year. These events may break down into:
  • Assist President & CEO traveling on National Listening Tour (one-time)
  • 2-4 local (DC area) daytime events a month
  • 1-3 long distance travel events a month
  • Opportunities to attend evening events, dinners, and other networking events alongside the President & CEO or other senior staff.
• Coordinate accessible travel arrangements and reservations for President & CEO and VIPs on an as-needed basis.
• Keep the President & CEO calendar updated with all travel details and coordinate with local staff, board members, and other stakeholders as appropriate. Set up formal and informal meetings with local stakeholders in advance to maximize travel.
• Help document our work by taking photos of President & CEO and assist with ensuring photos and captions are posted to social media in a timely manner.

• Schedule, coordinate, and manage in-person, hybrid, and remote meetings and small internal and external hybrid events for the President & CEO. Attend in-person President & CEO meetings at the office to ensure in-person guests adhere to office COVID and other protocols and that hybrid technology such as Zoom is running smoothly on the back-end and in the conference room.
• Responsibility level may vary, but work involving meetings and events may include: working with key stakeholders to find meeting times, ensuring accessibility requests are taken care of, coordinating catering that meets diverse dietary and allergy needs, ensuring President & CEO’s in-person guests adhere to COVID and other…