Accounts Payable & Payroll Specialist; Fiscal Specialist III

The Accounts Payable & Payroll Specialist supports the department's mission by processing vendor payments and payroll, maintaining accurate financial and employee records, supporting audits and reporting, and contributing to continuous improvement initiatives.

Work is performed under limited supervision and requires independent judgment, and involves collaborating closely with the Finance Administrator I and the Human Resource Analyst.

• Process vendor invoices and purchase orders, ensuring proper approvals, coding, and timeliness. Work with vendors to resolve discrepancies and adhere to internal controls and policies.
• Monitor shared team mailboxes and respond to inquiries promptly and professionally.
• Assist in managing van rental requests and reservations for election operations.
• Assist with inventory.
• Support internal and external audits and assist with year‑end financial and HR processes.
• Prepare and verify employee reimbursements, including travel, mileage, and parking expenses.
• Process payroll and maintain accurate employee records for both permanent and temporary staff, ensuring compliance with labor contracts and state and federal regulations.
• Support and present at new employee orientations, ensuring onboarding paperwork is complete and accurate.
• Coordinate the employee service awards program by tracking milestones, ordering recognition items, and maintaining program records.
• Prepare and distribute payroll, finance, and compliance reports.
• Provide data and documentation to support audits, reviews, and compliance requirements.
• Partner with department staff to enhance data accuracy, streamline workflows, and improve service delivery.
• Provide training and guidance to employees and managers on payroll and finance procedures.
• Oversee finance and payroll records management, ensuring compliance with retention schedules and public records laws.
• Provide backup support for other finance and HR functions as needed.

• Minimum of two years of accounts payable experience.
• Demonstrated ability maintaining accurate financial and employee records.
• Excellent communication and customer service skills to successfully communicate with a wide audience in varied communication settings.
• Proficiency with using personal computers, with experience using Microsoft Office including Teams, SharePoint, Outlook, Word, and Excel.
• Demonstrated ability utilizing LEAN or other process improvement tools.
• Demonstrated ability to manage time and adapt to changing priorities; work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Demonstrated ability to learn quickly when facing new situations: open to change; thrive in an environment of shifting assignments and unfamiliar tasks.
• Demonstrated ability to work independently with minimal supervision.

• Knowledge of governmental accounting standards and public records retention laws.
• Experience in processing payroll.
• Experience with People Soft, Oracle, and Laserfiche.
• Experience managing digital and physical records consistent with retention schedules.
• Strong initiative and ability to identify and implement process improvements.

Location:

The work is primarily performed in person at Elections headquarters, 919 SW Grady Way, Renton, with some telecommuting as needed. Employees must reside in Washington state and be within reasonable distance to the worksite.

Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.

Union Representation:
This position is represented by Teamsters Local 117.

King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.