Archivist - University of Puget Sound

Overview

Work Location: This position is based in Tacoma, WA. This is an on-campus role only.

Position Summary:

This is a 24 hour per week position that processes the archival holdings of the Archives & Special Collections and provides reference, research, and teaching services as well as supports digital projects work for the department. This position reports directly to the Archivist & Special Collections Librarian.

The successful candidate will work closely with the Archivist & Special Collections Librarian to transform access, enhance discovery, and stimulate student learning in Archives and Special Collections. This position will process the archival backlog and incoming collections according to the department's guidelines, from accession through re-housing, organization, description, creation and upload of EAD (encoded archival discovery) and DACS-(describing archival contentstandards) compliant finding aids.

The Archivist serves as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of Hill, an early Tacoma artist. This position will also support acquisitions work by liaising with academic departments, programs, and student organizations to facilitate the transfer of university records to the archives.

This position provides reference services for the Archives & Special Collections, including oversight of the reading room hours, facilitating research appointments, and communicating with researchers via phone, email, or video. This position will supervise student employees and participate in outreach and instruction for the Archives & Special Collections. This includes managing the Archives & Special Collections Instagram account, updating the archives webpages, and participating at Archives & Special Collections events.

In addition, the position will also participate and / or take the lead in digital projects, which may include the digitization, description, and upload of archival materials to discovery platforms. The position will scan and provide access to archival materials in support of reference requests and departmental outreach projects

Essential Job Functions and Responsibilities:

• Establish physical and intellectual control over collections by participating in the accession, preservation assessment, arrangement and description, basic conservation, and preparation for long-term storage of collections based on archival policies and procedures including the development of EAD-compliant finding aids.
• Liaise between the Archives & Special Collections and university offices and departments to facilitate the transfer of records and support records management best practices.
• Provide reference services for faculty, staff, students, and the broader community and supervises the Archives & Special Collections reading room.
• Serve as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of this early Tacoma artist. Responsibilities include oversight of the archival collection, research assistance, outreach and consultation with other stakeholders including the Curator of Abby Williams Hill Memorial Collection of paintings.
• Collaborate with the Archivist & Special Collections Librarian to promote and provide curriculum integration support and research assistance for students and faculty.
• Participate in outreach efforts, including providing content for the Archives & Special Collections Instagram account, updating archives webpages and guides, and planning and facilitating events.
• Create and maintain archival metadata adhering to best practices and standards.
• Participate in the digitization, description, and upload of archival materials to discovery platforms.
• Organize workflow efficiently to maximize production and meet deadlines.
• Compile statistics for project and individual work.
• Participate in committees, task forces, and other groups as appropriate.

This position is responsible for the supervision of 1-4 student assistants.

• Graduate degree in Library and Information Science from an ALA-accredited institution or equivalent archival experience and…