Administrative Specialist III; Ballot Collection Lead

Summary

This is an amazing opportunity to be engaged in the election process! The Department of Elections is searching for an energetic and resourceful professional who likes to "get stuff done". The Ballot Collection Lead position in the Elections Services Division combines an exciting, fast-paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative, fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.

Under the direction of the Ballot Collection & Logistics Supervisor, this position will support and lead the critical behind-the-scenes operations that keep King County’s nearly 100 ballot drop box locations running smoothly. From coordinating ballot collection teams and training temporary staff, to supporting fleet and warehouse logistics, you will help ensure every ballot is collected securely, efficiently, and on schedule.

This role is ideal for a detail-oriented individual with strong communication skills, experience overseeing diverse work groups, and a demonstrated ability to manage data, adapt to rapidly changing priorities, and problem-solve in a fast-paced environment. Candidates with experience in logistics, warehouse/receiving, training, data tracking, and customer service will thrive in this position. This position will lead processes, projects, and people which includes leading, coaching, mentoring, and training temporary and regular staff.

Leads may also provide assistance and/or participate in long-term cross‑training in multiple work areas to meet organizational agile efforts.

King County Elections (KCE) manages voter registrations and elections for more than 1.4 million voters in King County, one of the largest vote‑by‑mail counties in the United States. KCE's mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency. The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard.

Learn more gcounty.gov/elections.aspx.

This position is open to all qualified applicants. This recruitment may also be used to create a list of candidates to fill current and future career service and term‑limited temporary (TLT) positions over the next 6 months. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants will be contacted for further steps in the selection process.

The work associated with this position will be performed through a combination of mandatory on‑site work with some telecommuting work as needed. The work site for this position is the Elections Building located at 919 SW Grady Way in Renton.

This position is subject to the provisions of the Fair Labor Standards Act and is overtime eligible. The workweek is typically 40 hours per week, Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.

A completed online King County employment Application. A Resume and Cover Letter are required and should be attached before submitting your application. The cover letter should describe how your skills and experience meet or exceed the requirements of the job.

• Assist in developing expected returns forecasts and recommending staffing and ballot collection methods, using established expectations and measurement guidelines.
• Distribute work load among short term temporary employees, provide direction and training and monitor the quality and completion of work.
• Assist in establishing work methods and recommending workload and procedural changes to improve processes.
• Organize and coordinate work activities, assist in employee…