Administrative & Operations Assistant, CA&M

Requisition

• Relocation Authorized:
  None
• Telework Type:
  Full-Time Office/Project
• Work Location:
  
  Reston, VA

Bechtel's fast‑paced Corporate Affairs & Marketing team is seeking a highly motivated Executive Assistant to support the Global Head of Corporate Affairs & Marketing. This role is primarily responsible for managing complex schedules, budgets, and administrative priorities.

A successful candidate will demonstrate strong judgment and discretion and be a critical thinker, strong communicator, highly organized, and detail‑oriented, with a passion for ensuring leaders and teams have the tools, resources, and support they need to succeed. Experience supporting senior executives is preferred.

• Manage and coordinate a complex executive calendar, resolving conflicts and prioritizing meetings as appropriate
• Maintain long‑term planning calendars across current and future years

• Support the Corporate Affairs & Marketing overhead budget, including tracking, forecasting, cost analysis, and reconciliation
• Partner with finance and procurement teams on approvals, reporting, and compliance
• Maintain accurate financial records and support leadership decision‑making

• Draft correspondence, meeting notes, and readouts as needed
• Prepare and distribute meeting agendas, materials, and minutes
• Maintain and update distribution lists, organization charts, and internal documentation
• Classify, file, and manage correspondence and records in accordance with company procedures

• Receive and screen phone calls and visitors, directing them appropriately
• Coordinate internal and external meetings, including facilities, equipment, conference services, and catering
• Manage visitor coordination, including welcoming and escorting guests and arranging temporary workspace

• Coordinate domestic and international travel arrangements, including itineraries and real‑time adjustments
• Complete expense reports following travel and ensure timely submission

• Bachelor's degree (or international equivalent) and 5‑8 years of relevant experience, or 9‑12 years of relevant experience in lieu of a degree
• Minimum of 5 years of administrative experience and/or advanced coursework requiring strong writing skills
• Demonstrated ability to maintain confidentiality of the strictest nature

• Proven experience managing executive calendars and coordinating complex schedules
• Experience supporting budgets, financial reporting, and cost performance (including overhead, ODCs, and core accounts)
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong writing, editing, proofreading, and composition skills
• Experience preparing meeting minutes and coordinating high‑level meetings
• Advanced skills in domestic and international travel coordination
• Understanding of print, broadcast, and online media environments is a plus
• Accept performance‑based feedback and adapt quickly to evolving priorities
• Work effectively under pressure and flex schedules, as needed, to support timely deliverables
• Perform other duties as assigned

• Exceptional attention to detail and ability to juggle competing priorities under tight deadlines
• Strong organizational skills with consistent follow‑through
• Ability to work collaboratively and professionally across all levels of the organization
• Calm, professional demeanor in fast‑paced, high‑pressure environments
• Flexible, team‑oriented mindset with strong interpersonal and communication skills

We offer robust benefits to ensure our people thrive. For details, visit Bechtel Total Rewards.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e‑mail their request to