Reprographics Specialist

Location:
All candidates of consideration must be local to Reston, VA, for this on-site role.

• Operate and maintain digital print production equipment, including Canon and Konica Minolta devices
• Perform high-volume printing, copying, cutting, folding, binding, and finishing services
• Prepare and format files for print production, including PDF manipulation, page setup, file combining/splitting, and quality checks
• Monitor print queues and production schedules to ensure timely completion of jobs
• Conduct basic troubleshooting and routine maintenance on reprographics equipment
• Ensure all print materials meet quality and client standards before distribution

• Process high volumes of survey and document materials, including cutting, batching, cleaning, tracking, and preparation for scanning
• Perform accurate data entry and database/system updates
• Manage scanning workflows, including batch separation, file naming conventions, indexing, and quality assurance reviews
• Upload and organize electronic files such as PDFs and DAT files within internal systems and shared drives
• Maintain production logs, spreadsheets, and workflow documentation
• Support records management and document retention processes, including preparation of materials for off-site storage

• Support daily incoming and outgoing mail operations
• Prepare and process shipments through Fed Ex, USPS, courier services, and other delivery vendors
• Coordinate distribution, packaging, labeling, and delivery of completed materials
• Assist with mailing house logistics, batch processing, and fulfillment activities
• Maintain organized mail room and production work areas

• Minimum of 5 years of experience in a production, reprographics, administrative support, mail services, or document processing environment
• Strong data entry skills with high attention to detail and accuracy
• Experience with scanning, records management, and document workflow processes
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Share Point
• Experience using Adobe Acrobat Pro
• Ability to manage multiple priorities in a deadline-driven environment
• Strong organizational, communication, and problem-solving skills
• Professional demeanor with strong customer service and client support abilities
• Self-motivated, dependable, adaptable, and team-oriented
• Ability to lift and move materials up to 50 pounds

• Experience working in a corporate print center, mail room, or managed services environment
• Familiarity with mailing equipment, inserters, and fulfillment workflows
• Knowledge of digital print production and finishing equipment