Bechtel Club; BEC Administrator

Position: Bechtel Employee Club (BEC) Administrator
** Requisition *
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** Relocation Authorized:
None*
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** Telework Type:
Part-Time Telework*
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* Work Location:

Reston, VA*
* # Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our  Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our  extraordinary teams building inspiring projects  in our  Impact Report .

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Job Summary:

Bechtel is seeking a highly organized, detail-oriented, and community-focused Bechtel Employees Club (BEC) Administrator to oversee employee engagement, communications, budgeting, event coordination, and charitable outreach initiatives. The BEC supports the morale, social well-being, and recreational interests of employees of Bechtel Global Corporation and affiliated companies in the Reston area through a variety of employee-centered programs and activities.

The ideal candidate will possess strong administrative, communication, and organizational skills with the ability to manage multiple priorities in partnership with the employee-elected Board of Directors.

This is a part-time position (Monday  Friday), 20 hours/week and is a hybrid role in Reston, VA, requiring 3 days a week in office. #LI-KL1

# Major Responsibilities:

+ Sustain a working relationship with adopted school staff for their needs during the school year and organize funding and fundraisers.

+ Create and submit slides to Facilities with information on events, fundraisers, and sports tickets sales the BEC offers to be posted in office common areas.

+ Work with Facilities, building management and vendors to plan and execute Reston employee events (office picnics, ice cream and taco truck days and Field Days).

+ Create Pay Pal buttons, links and QR codes for all sale items and donation/collection drives. Transfer monies from Pay Pal to the club's general or community outreach checking accounts and reconcile PP account balance on a weekly basis.

+ Send comprehensive weekly informational email blast to members and share information with One Reston to be used in their weekly newsletter.

+ Manage and reconcile all club-related financial transactions, including refunds, purchases, and sales. Maintain and update sales, inventory, and budget tracking spreadsheets to ensure accurate financial records. Monitor and track subsidies and expenditures across multiple budgets. Prepare and distribute weekly financial reports to the board Treasurer.

+ Deposit all monies from BEC sales with credit union, track and report deposits to the BEC President and Treasurer and share budget updates at the monthly board meeting.

+ Maintain and update the BEC website to ensure timely and accurate communication with employees. Manage website content, including employee discount programs, vendor partnerships, event information, board member updates, and charitable fundraising initiatives. Ensure all website information remains current, accessible, and aligned with organizational objectives.

+ Coordinate with local and national vendors to negotiate and promote employee discount opportunities, enhancing member engagement and program value.

+ Create and submit advertising flyers for board approval.

+ Organize charity events sponsored by the BEC and coordinate delivery.

+ Create monthly trivia challenges to boost employee morale.

+ Offer and execute free notary services to BEC members, as well as retirees.

+ Manage the Remembering You service which is offered to employees who have had important life events.

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Education and Experience Requirements:

+ Requires 2-4 years of related experience.

# Required Knowledge and

Skills:

+ Intermediate experience with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams).

+ Exceptional written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax.

+ Experience managing and updating SharePoint website.

+ Certified Commonwealth of Virginia Notary or willing to obtain.

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Experience with Quick Books is preferred.

# Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to…