Administrative Assistant and Human Resources Officer

Job Title

Requirement/Must Have:

• Proven ability to handle sensitive and confidential information.
• Strong attention to detail with a commitment to accuracy.
• Advanced oral and written communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and manage changing priorities.
• Advanced proficiency in Microsoft 365 including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work collaboratively across all levels of the organization.

Experience:

• Administrative or secretarial experience supporting senior leadership.
• Experience coordinating domestic and international travel.
• Experience preparing expense reports and managing executive calendars.
• Experience handling correspondence, mail distribution, and visitor coordination.

Responsibilities:

• Independently manage and maintain the executive calendar, resolving conflicts proactively.
• Coordinate complex domestic and international travel and prepare detailed itineraries.
• Screen incoming calls and direct inquiries appropriately.
• Remain informed of executive priorities, commitments, and key issues.
• Maintain long-term planning calendars and Outlook calendars.
• Collaborate with leadership teams to execute high-priority tasks.
• Complete assignments independently and ensure coverage during absences.
• Collect, review, and distribute incoming electronic and hard-copy mail.
• Arrange courier and media services as needed.
• Modify travel plans and communicate updates to stakeholders.
• Prepare and submit detailed expense reports.
• Coordinate internal and external meetings, including facilities, technical support, conferencing, and catering.
• Manage internal and external visitors, including security notifications and workspace coordination.
• Track office supplies and place replenishment orders.
• Oversee executive conference room scheduling and upkeep.
• Provide administrative support to key direct reports, including travel arrangements and meeting coordination.

Should Have:

• Strong interpersonal and customer service skills.
• Ability to work flexibly in a fast-paced executive environment.
• Advanced skills in meeting coordination and travel planning.

Skills:

• Executive-level administrative support.
• Calendar and travel management.
• Expense reporting.
• Communication and stakeholder coordination.
• Organization and multitasking.
• Attention to detail.

Qualification and

Education:

• Associate degree or related technical training preferred.