SWAC Executive Management Support Specialist

SWAC Executive Manager Support Specialist

Odyssey Systems has an exciting opportunity as a SWAC Executive Manager Support Specialist, providing advisory and assistance services supporting the US Space Force and its mission to protect and defend national security interests in space as a member of the Space Warfighting Analysis Center (SWAC) team. The qualified candidate will provide on-site executive management support to senior executives of multiple SWAC Offices within the SWAC Reston Front Office.

As a SWAC Executive Manager Support Specialist, the candidate will provide on-site support to SWAC leadership and staff. The candidate will receive direction from SWAC leadership, provide support services to the Deputy Director, and serve as a strategic advisor to optimize day-to-day operation of the SWAC.

This is a full-time position in Reston, VA.

• Help manage the Reston SWAC leadership offices dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies and facilitating communication between SWAC senior executives and staff.
• Support the SWAC DAG in analyzing incoming taskings with a critical mindset to determine the appropriate product and information required for response
• Schedule meetings/events to maximize SWAC leaders' time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue.
• Arrange travel plans for the Reston SWAC leadership, using the Defense Travel System (DTS), to find and book optimal flights, lodging, and ground transportation to meet mission requirements.
• Assist with preparation of travel vouchers in the DTS following trips and perform records management and gather/develop all necessary paperwork/documentation in support of SWAC leadership travel.
• Help ensure the Directors are thoroughly prepared for each scheduled event, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required.
• Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service, records management, etc.
• Track and manage work tasks/action items using Enterprise Task Management System (ETMS2).
• Assist in organizing and managing extensive volumes of data in organizational shared drives.
• Perform broad office duties such as ordering supplies, retrieving and filing SWAC documents and receiving, sorting and distributing incoming correspondence.
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc, as required.
• Travel to CONUS and OCONUS locations at the request of the Government
• Other duties as required/requested by the Government within the constraints of the S3 contract

Citizenship:
Must be a US Citizen

Minimum Requited

Qualifications:

Clearance:
Active Top Secret/SCI clearance, agreeable to polygraph

Education:

Bachelor's degree

Years of

Experience:

5 years of experience in an executive administrative support function or similar role supporting Senior Executives in classified environments

Other

Qualifications:

• Proven work experience supporting Senior Executives or similar role in classified environment
• Strong interpersonal and communications skills (via phone, email and in-person) with ability to work collaboratively and effectively in a fast-paced environment
• Exceptional writing skills and ability to effectively communicate with senior government leaders
• Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environment and capable of opening/closing SWAC Reston office spaces
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Enterprise Task Management System (ETMS2), security clearance visit request information systems, etc.
• Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)
• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
• Occasional travel

Preferred Qualifications:

Clearance:
Active TS/SCI clearance with current polygraph

Other

Qualifications:

• Prior experience as an A&AS contractor in a DoD, MDA, or IC organization

Additional Information:

• Location:
  
  Work is performed at the Space Warfighting Analysis Center office in Reston, VA
• Travel:
  Up to 10% to CONUS and OCONUS locations upon Government direction
• Remote, On Site, or Hybrid:
  On Site

Odyssey is a world-class technical, engineering, and integration company serving the war fighting ecosystem with airborne integration, ISR, C2, and warfighter…